EA to Director: Strategy & Operations Liaison

New Ocean IS Co., Ltd.; Maiori; On-site; EUR 8,400 - 15,000; Full time

Benefits offered by this job

Vietnam labor regulations

Health insurance

Competitive and high salary

Salary reviews twice a year (April and

13th month salary

Year-end bonus

Training and career development

Job summary

New Ocean IS Co., Ltd. seeks an Executive Assistant to support the CEO in daily operations, document drafting, and material preparation.

You will coordinate with internal departments to ensure timely execution of directives and maintain smooth information flow across teams. You will oversee HR, legal, and administration related processes, manage contracts, and assist business development by tracking partners and clients under the Director’s guidance.

Qualifications

• Bachelor’s degree in Business Administration, Law, HR, IT, or related fields
• 2–3+ years of experience as an Executive Assistant or equivalent role
• Strong proficiency in Microsoft 365 (Word, Excel, PowerPoint, Teams)
• Professional document writing and reporting skills
• Good command of English (written and spoken)
• Hands-on experience using AI tools (ChatGPT, Copilot, etc.) to improve productivity
• Strong organizational skills with the ability to manage multiple tasks and priorities

Responsibilities

• Provide direct support to the CEO/Director in daily operations, including document drafting, material preparation, task tracking, and execution follow-up.
• Act as a communication bridge between the executive team and internal departments, ensuring smooth information flow and timely implementation of directives.
• Coordinate with cross-functional teams to implement internal policies and processes related to HR, legal, and administration.
• Manage and monitor legal matters, contracts, and all related documentation in alignment with company requirements.
• Support business development activities by preparing materials and tracking partner and client relationships under the Director’s guidance.
• Prepare content and assist in organizing meetings, events, and internal programs.
• Perform additional tasks and responsibilities as assigned by the CEO/Director.

Skills

Executive support

Cross-functional coordination

Document drafting

English proficiency

AI productivity tools

Multitasking & prioritization

Education

Bachelor’s degree in Business Administration/Law/HR/IT

Tools

Microsoft 365

AI tools (ChatGPT, Copilot)

Job description

New Ocean IS Co., Ltd. seeks an Executive Assistant to support the CEO in daily operations, document drafting, and material preparation.

You will coordinate with internal departments to ensure timely execution of directives and maintain smooth information flow across teams. You will oversee HR, legal, and administration related processes, manage contracts, and assist business development by tracking partners and clients under the Director’s guidance.