Executive Assistant jobs in United States

You will currently work as a receptionist - meeting and greeting visitors as well as answering incoming coming calls on a switchboard. Perhaps you are looking for a change in environment, or a busier position? You will also be happy to undertake Administrative duties at quieter times.

Blake and Blake Recruitment are pleased to be working with a familiar name in the Bristol area. A company based in Clifton, who are currently seeking an experienced receptionist who is also very happy to undertake admin duties. This role is offered on a Full Time, Permanent basis. Hours of work will be Monday to Friday 8.30am-5.30pm with an hour for lunch. The role will sit alongside one other receptionist and will include a mixture of meeting and greeting, switchboard, admin and hospitality duties.

• Meeting any visitors who enter the building, greeting staff as they arrive for work.
• Use a MITEL switchboard to answer all incoming calls in a professional, polite and speedy manner.
• Ensure the receptionarea is tidy at all times.
• Liaise with departments to be made aware of any visitors.
• Issue faxes to relevant staff.
• Advise HR of any staff calling in sick.
• Manage the carpark diary.
• Organise and liaise with couriers
• Sort and distribute the post.
• Manage the meeting room diary and ensure they are set up prior to meetings.
• Order lunches and refreshmentswhen required.
• General housekeeping of the receptionand meeting room area.

• Filing
• Mail shots, binding, photocopying and database management - as and when needed (training will be given).
• Overflow of typing.

Applicants MUST have experience within a similar role, have good IT skills - Word, Outlook and Excel. Be an excellent communicator both over the phone and face to face. You will enjoy working in a team and will be happy to take on the administrative tasks as well as the traditional foh duties. You must be smart, this is a professional environment that will welcome an array of individuals, you will be the initial face of the company when they enter the building. Switchboard experience is needed but not necessarily a MITEL system).

Onsite parking isn't available with this role, but public transport links that take you to Clifton Village are close to the office.

Please submit your CV through the TotalJobs site, if you have the necessary experience. A consultant will be in touch to discuss your application in more detail.