Administrator/Receptionist

Castle View Personnel; Inverness; On-site; GBP 23,000 - 25,000; Full time

Job summary

A recruitment agency in Inverness is looking for a full-time Administrator/Receptionist. This role involves providing comprehensive office support through various clerical tasks, including greeting clients, handling mail, and arranging appointments. Previous office experience is preferred along with strong communication and organizational skills. The position offers a salary range of £23,500 to £24,500 and provides full training within a supportive work environment.

Qualifications

• Previous experience in an Administration related role preferred.
• Strong organisational skills.
• Ability to work with accuracy and attention to detail.

Responsibilities

• Greet clients and visitors, manage general enquiries.
• Handle incoming and outgoing mail, photocopying, and filing.
• Arrange appointments, meetings, and conference calls.

Skills

Excellent communication and interpersonal skills

Organisational skills

MS Office experience

Attention to detail

Job description

Title: Administrator/Receptionist

Type: Permanent

Hours: Full Time (Monday – Friday)

Salary: £23,500 - £24,500

Overview

Our client is looking to appoint an Administrator/Receptionist on a full time, permanent basis. The purpose of the role is to provide comprehensive office support to the business covering a range of clerical tasks. This represents an excellent opportunity for an individual with office/reception experience, seeking to progress a career in a professional office environment. Full training will be provided within a highly supportive environment.

Duties

• Greet clients and visitors, answer and direct calls, manage general enquiries.
• Handle incoming and outgoing mail, photocopying, scanning, and filing.
• Type and prepare documents, letters and forms.
• Open, close, and maintain client files in line with office procedures.
• Arrange appointments, meetings, and conference calls for fee earners.
• Carry out basic searches, assist with billing, and time recording.
• Maintain confidentiality and always uphold professional standards.
• Update and maintain accurate client records.
• Post duties.
• Maintain a welcoming reception area, ordering stationery and consumables.
• Update the visitor log.

Person Specification

• Previous experience in an Administration related role preferred.
• Excellent communication and interpersonal skills including a professional telephone manner.
• Strong organisational skills.
• Experience of MS office.
• Ability to work with accuracy and attention to detail.

For more information including a full job description and remuneration package please respond by email or contact Castle View Personnel on 01463 230 200.

Castle View Personnel (Inverness) Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.

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