Executive Assistant jobs in United States

Are you an organised and proactive professional with a passion for client service and operational efficiency?

Do you enjoy supporting senior leadership, improving internal processes, and working in a dynamic, project-based environment?

Would you thrive in a well-established, forward-thinking business where professionalism, confidentiality, and attention to detail are key?

We re partnering with a respected, privately-owned company with a long-standing reputation in the built environment. Based in modern offices in Banbury, the business operates across multiple departments including technical, construction, and finance. With a close-knit team culture, their continued success is underpinned by streamlined operations and a commitment to high standards across every area of the business.

They are now looking to appoint an experienced Office Manager to act as the glue that holds the day-to-day operations together supporting senior leadership, enhancing internal processes, and ensuring a professional, well-run office environment. This is a varied and hands-on role, ideal for someone who thrives on multi-tasking and takes pride in delivering outstanding internal service.

• Act as the first point of contact for all visitors and guests managing incoming communications and coordinating meeting logistics
• Welcome and escort guests to meeting rooms; ensure refreshments and boardroom consumables are arranged and replenished
• Liaise with the premises management company to coordinate facilities issues, including issuing/revoking e-keys and arranging ad hoc cleaning support
• Maintain a clean, organised, and well-presented office environment at all times
  Provide administrative and logistical support for the company s fleet of vehicles ensuring legal compliance, insurance, and upkeep
• Coordinate with the outsourced IT provider to ensure all new starters receive the correct equipment, software access, and systems logins
• Support the coordination of internal social events including summer and Christmas functions sourcing venues and managing external suppliers
• Provide confidential PA support to the Managing Director and senior team (Construction, Technical and Finance Directors) including diary management, travel bookings, and processing expenses

• A dependable and proactive individual who takes initiative and sees tasks through to completion
• Positive and professional attitude with a presentable, welcoming manner
• Highly organised with excellent attention to detail and time management skills
• Trustworthy and discreet when handling confidential matters and supporting senior leadership
• Strong interpersonal and communication skills, with confidence in liaising with both internal teams and external suppliers
• Previous experience in a similar office management, operations, or senior administrative role
• Comfortable supporting a busy team in an office-based environment with varied responsibilities

• £35,000 £40,000 salary, dependent on experience
• 5% employer pension contribution
• Private medical insurance
• Annual leave allowance 23 days + Birthdays off

To express interest in this promising role, kindly forward your latest CV, detailing your present or most recent remuneration package and any notice period you might have. For a discreet, detailed discussion about the role, you can reach out to Daniel Marlow at (phone number removed). Alternatively, connect with us on LinkedIn via the following link: (url removed)/