Workplace Manager

Ubisoft Entertainment; Newcastle upon Tyne; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading media company in Newcastle upon Tyne seeks a skilled Workplace Manager. You will enhance the employee experience, manage office operations, and coordinate events. The ideal candidate has office management experience, strong communication skills, and a passion for creating a welcoming environment. This role includes benefits like a personal performance bonus, private health insurance, and a competitive salary whilst maintaining a hybrid work model.

Benefits

Personal performance bonus

Private health insurance

Life assurance

Long term disability insurance

Pension

Significant discount on video games

25 days of holiday

Qualifications

• Experience in a workplace or office management role.
• Demonstrated responsibility for managing office services for 100–200 employees.
• Great communication and people skills that enhance employee experience.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Lead initiatives to improve employee experience in the office.
• Manage facilities and office operations daily.
• Coordinate employee benefits and health and safety within the office.
• Maintain records of expenditure and produce reports as required.

Skills

Organised

Great communication skills

Detail-focused

Proactive solutions-focused

Education

GCSEs (or equivalent) in English and Maths

Job description

Newcastle upon Tyne, United Kingdom - Office-based

JOB DESCRIPTION

Be the Heart of Our Office – Join Us as Our Workplace Manager!

At the Consumer Support Centre (CRC), we’re all about creating an amazing experience not just for our players, but for our people too. That’s where you come in!

We’re on the lookout for a superstar Workplace Manager, someone who’s organised, unflappable, and brings positive energy to every corner of the office. You’ll be the go-to person who keeps things running smoothly, makes everyone feel welcome, and adds a little sparkle to the everyday. From planning feel good events to keeping the office buzzing with good vibes, no two days are the same. You’ll have the freedom to get creative, take initiative, and make a real impact on how our team connects, collaborates, and thrives.

If you love a challenge, think on your feet, and enjoy making people smile, this could be your perfect next move.

What you’ll be doing:

Lead & Innovate

• Always look for ways to make the employee experience even better, while finding smart savings and smoother ways of working
• Partner with HR and the wider management team to bring events and employee experience activities to life

Develop & Deliver

• Keep the office running smoothly, managing facilities and office operations day to day.
• Maintain supplies of food, beverages and other staples by monitoring stock and coordinating deliveries
• Make sure incoming and outgoing post is handled quickly and correctly
• Own our DSE set-up and support desk moves so everyone’s comfortable and ready to work
• Create simple, easy-to-use Workplace guides & processes so the team can cover when you’re away (we all need time off sometimes)
• Manage and maintain records of expenditure in all areas, producing reports as required and working with our Finance team

Engage & Support

• We really value health and wellbeing. At Ubisoft, you’ll work with Health Advocates to manage our Better Health at Work initiative
• Coordinate and communicate employee benefits (including the very popular office massage sessions every Tuesday and Wednesday)
• Monitor and support health and safety within the office and discuss any incidents or concerns with the Senior HR Manager
• Manage the relationship with our suppliers, landlord and partners to ensure the office is a great place to work, including cleaning contracts and security, and keep our suppliers to their promises
• Organise travel requirements for our Newcastle-based employees
• Build great relationships across the team and externally with suppliers and partners, so things get done quickly and well

QUALIFICATIONS

What We’re Looking For

We’re passionate about bringing in someone with the right mix of experience and a positive, can-do attitude. You’ll be the welcoming face of Ubisoft Ltd, making visitors feel welcome from the moment they arrive. Here’s what we need:

• Experience in a workplace or office management role (exposure to similar roles are welcome)
• Demonstrated responsibility for workplace services and office management in an environment supporting 100–200 employees (experience in smaller or larger settings also welcome).
• Industry experience in media, entertainment, or technology is desirable, but not essential.
• A forward-thinking Workplace Manager who loves elevating the everyday, adding thoughtful touches that make the office feel special (think Wimbledon-themed treats, Halloween décor, seasonal moments).
• Great communication and people skills, with a genuine passion for delivering excellent service and a brilliant employee experience, while keeping everyone informed along the way.
• Super organised, detail-focused, and discreet when it counts as well as the ability to juggle multiple tasks in a fast-paced environment
• Confident managing your workload independently, keeping stakeholders informed, and taking a proactive, solutions-focused approach to continuous improvement.
• GCSEs (or equivalent) in English and Maths

ADDITIONAL INFORMATION

We embrace a hybrid work model helping you stay connected with your team and aligned with business priorities, while giving you the opportunity to maintain your work-life balance. Please note that some roles are fully office-based and are not eligible for hybrid working.

With Ubisoft CRC, you will receive a competitive salary along with:

• Personal performance bonus
• Private Health Insurance (including eye care and dental)
• Life Assurance
• Long Term Disability Insurance
• Pension
• Significant discount on the world’s best video games
• Access to Ubisoft's back catalogue on PC
• 25days of holiday

Ubisoft offers the same job opportunities to all, without any distinction of gender, ethnicity, religion, sexual orientation, social status, disability or age. Ubisoft ensures the development of an inclusive work environment which mirrors the diversity of our players’ community.

How can I check my application status?

You can check the status of your application by logging into your SmartRecruiters candidate profile.

I am not familiar with the video game industry. Would I fit into Ubisoft?

At Ubisoft, everyone is welcome! We know that by bringing together different perspectives and experiences, we create a more inclusive environment for our team members. You’ll get the chance to work with teams and projects that inspire and challenge you every single day.

How do I know if a Ubisoft email/offer is legit?

We were sorry to hear of some instances whereby scammers contacted candidates on Ubisoft’s “behalf” to gather personal data and/or money. We take this matter very seriously: not only do these actions put you at risk, they also jeopardize Ubisoft’s image. Click on the button below to read the detailed list of of things that Ubisoft, as a company, will never ask you for during your hiring process.