Workplace Experience Coordinator - Part time

LeoVegas Group; Leeds; On-site; GBP 60,000 - 80,000; Full time

Job summary

A dynamic tech company in Leeds is seeking a Workplace Experience Coordinator to enhance employee engagement and maintain a professional office environment. This role involves coordinating logistics, organizing social events, and promoting wellbeing initiatives while working closely with various departments. Ideal candidates will have strong interpersonal skills, a service-oriented mindset, and relevant experience in a fast-paced setting. The position offers a generous benefits package and a thriving workplace culture.

Benefits

Workation benefit for up to 4 weeks per year

28 days of paid leave plus public holidays

Pension matching company contributions up to 6%

Comprehensive BUPA healthcare coverage

£250 annual wellbeing allowance

Complimentary snacks and drinks

Regular sporting events and team activities

Up to 6 months of maternity leave at full pay

Cycle-to-work scheme and gym discounts

Newly renovated office space near transport links

Qualifications

• Experience in a similar role, ideally within a fast-growing or tech environment.
• Event planning or internal communications experience required.
• Knowledge of basic workplace health and safety protocols.
• Proficiency in English language.

Responsibilities

• Coordinate meeting room bookings and ensure spaces are presentable.
• Manage office supplies, groceries, and related expenses.
• Support operations to maintain office appearance and reflect brand.
• Organize social events to foster a fun workplace culture.
• Build strong relationships across teams and act as a role model for values.
• Support internal communications by preparing meeting slides.
• Ensure compliance with health and safety at the office.
• Promote wellbeing initiatives within the workplace.
• Build networks within the Leeds business community and attend events.
• Assist with ad hoc tasks for the UK People Team.

Skills

Strong interpersonal and communication skills

Organizational ability

Technical skills with Microsoft Office and Google Sheets & Docs

Friendly and approachable demeanor

Job description

As our Workplace Experience Coordinator, you will be an essential part of a dynamic and dedicated Workplace Experience Team committed to delivering an exceptional day-to-day experience for all employees, visitors, and guests. You\'ll play a vital role in creating a welcoming and professional environment that reflects our company culture and values. In this role, you will handle a wide variety of responsibilities that directly impact the overall workplace experience – from coordinating meeting spaces and managing office logistics to organizing social events and building networks within the local community. You\'ll work closely with departments including HR, the Global Workplace Experience Team, Employer Branding, and IT to deliver a seamless and engaging workplace experience. This is a fantastic opportunity for someone who thrives in a fast-paced setting, enjoys being at the heart of the action, and is ready to make a meaningful difference every day.

Responsibilities

• Office Operations & Logistics: Coordinate meeting room bookings and ensure spaces are well-prepared and presentable.
• Office supplies, groceries, and related orders: Manage and track related expenses.
• Day-to-day office running: Support operations to ensure the office always looks its best and reflects our brand.
• Culture & Engagement: Organize social events and activities to foster connection and fun in the workplace.
• Culture & Engagement: Build strong relationships across teams and act as a role model for our values and culture.
• Internal communications: Support, including preparing slides for weekly staff meetings and sharing updates with the team.
• Health, Safety & Wellbeing: Take responsibility for health and safety at the Leeds office, ensuring compliance with workplace requirements.
• Health, Safety & Wellbeing: Promote wellbeing initiatives and create an environment where employees feel supported.
• Local Networking & Brand Building: Build networks within the Leeds business community, attend local networking events, and help create our local brand presence.
• Local Networking & Brand Building: Develop relationships with local suppliers for staff discounts, perks, and collaborations.
• Wider People Team Support: Assist with ad hoc tasks and projects to support the UK People Team as required.
• Required qualities: Be friendly, approachable, and highly organized with a passion for people and workplace culture.
• Skills: Strong interpersonal and communication skills with a service-oriented mindset.
• Organizational ability: Ability to multitask and stay organized in a fast-paced environment.
• Technical skills: Proficiency with Microsoft Office and Google Sheets & Docs.
• Professionalism: High level of professionalism and attention to detail; experience in a similar role, ideally within a fast-growing or tech environment.
• Knowledge: Knowledge of basic workplace health and safety protocols.
• Experience: Event planning or internal communications experience.
• Language: English language requirement; please provide your CV in English.

Benefits

• Workation – take your job on an adventure with our Workation benefit for up to 4 weeks per year (T&Cs apply).
• Paid leave – 28 days of paid leave, plus all public and bank holidays in England.
• Pension – Company matches pension contributions up to 6%.
• Healthcare – Comprehensive BUPA coverage, including pre-existing conditions, plus a cashback plan for dental, optical, and other treatments.
• Wellbeing allowance – £250 annual allowance for health and wellbeing (T&Cs apply).
• Workplace experience – Talented colleagues, complimentary snacks and drinks, breakfasts and lunches on a weekly basis.
• Social culture – Regular opportunities to attend sporting events throughout the year, plus a quarterly team budget for more events.
• Maternity leave – Up to 6 months of full pay for maternity leave.
• Cycle-to-work scheme and gym discounts to stay active and save money.
• Office location – Newly renovated offices at Tailors Corner, a 2-minute walk from Leeds Train Station.
• Additional perks – Further role-related perks will be shared with the Talent Acquisition team.