Warehouse & Shipping Projects Coordinator

Rullion Managed Services; Warwick; On-site; GBP 40,000 - 60,000; Full time

Job summary

A logistics and managed services company is seeking a Shipping and Warehouse Projects Coordinator to manage outbound shipments and ensure compliance with customs regulations. The ideal candidate will have at least 10 years of experience in customs operations, strong SAP expertise, and excellent stakeholder management skills. This role involves maintaining shipping documentation and collaborating closely with teams to resolve shipping and customs issues. Competitive rates offered, with an ASAP start in Warwick.

Qualifications

• Minimum 10 years' experience in customs operations and global trade compliance.
• Deep knowledge of customs procedures and international trade regulations.
• Proven ability to work under pressure in a fast-paced environment.

Responsibilities

• Manage outbound shipments and ensure compliance with customs regulations.
• Update and maintain export and import registers.
• Collaborate with internal and external stakeholders to resolve customs issues.

Skills

Customs operations

International trade regulations

SAP expertise

Analytical skills

Stakeholder management

Problem-solving capabilities

Communication skills

Education

Customs Compliance & Procedures Certificate

Dangerous Goods Regulations (DGR) Certification

Certificate in Export Documentation & Procedures

Certificate in Import Procedures & Customs Clearance

Tools

SAP

Microsoft Office

Excel

Job description

Rullion are looking to recruit for the following role:

Shipping and Warehouse Projects Coordinator (Imports and Exports)

Location - Warwick
ASAP Start
6 months initially
Inside IR35 - £15ph PAYE/£20 Umbrella

This is a hands‑on role. The Shipping and Warehouse Projects Coordinator will form part of and support a global logistics physical shipping operations team by managing outbound shipments, assisting with importation authorisations, updating export and import registers, and ensuring compliance with customs regulations. This role works closely with the Global Logistics Operations Manager and a team of shippers to maintain accurate SAP documentation and facilitate smooth outbound / inbound delivery processes.

Responsibilities

• Process shipments off the SAP work Q
• Work on SAP errors within the shipping outbound process and warehouse including post goods issue activities.
• Maintain and update Export register
• Maintain and update Import register
• Maintain and update other registers
• Support Warehouse SAP advanced key user
• Support Project Shipping Coordinator for manual exports / imports (Gas Turbines, tooling, parts etc.)
• Oversee import and export formalities in compliance with global customs regulations.
• Ensure full adherence to international trade compliance standards, including classification, valuation, and documentation requirements.
• Collaborate with internal stakeholders and external authorities to resolve customs related issues promptly.
• Maintain accurate and timely shipping and warehouse documentation within SAP by supporting the team directly involved.
• Support operational execution across delivery, shipping, and warehouse processes.
• Identify areas for improvement.
• Manage multiple priorities under pressure in a fast‑paced operational environment.

Experience & Skills

• Minimum 10 years' experience in a Global export and import environment in customs operations, import/export formalities, and global trade compliance.
• Deep knowledge of international trade regulations, customs procedures, and compliance frameworks.
• Strong SAP expertise across delivery, shipping, and warehouse modules.
• Proven ability to multi‑task and work under pressure in a dynamic supply chain environment with multiple cross‑functional stakeholders.
• Excellent communication and stakeholder management skills.
• Strong analytical and problem‑solving capabilities using Microsoft office tools and in‑house applications.

Qualifications & Desirable Attributes

• Customs Compliance & Procedures Certificate
• Dangerous Goods Regulations (DGR) Certification (IATA for air freight)
• Certificate in Export Documentation & Procedures
• Certificate in Import Procedures & Customs Clearance
• Advanced SAP experience and Microsoft office.
• Proficient in data analysis using Excel / other in‑house applications.
• Coordinate and prepare outbound shipments, ensuring all documentation is accurate and compliant.
• Assist with importation authorisations in collaboration with appointed freight forwarders and customs brokers.
• Support import and export formalities in line with global customs regulations.
• Maintain accurate shipping and warehouse documentation within SAP.
• Work closely with internal teams and external partners to resolve shipping and customs issues.
• Ensure adherence to trade compliance standards and company policies.
• Manage multiple priorities under pressure in a fast‑paced operational environment.

Please send CV if available and a member of the team will be in touch

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants