Warehouse Administrator

Rubicon Consulting; Canwick; On-site; GBP 30,000 - 35,000; Full time

Job summary

A talent management consultancy located in Canwick is seeking a Warehouse Administrator on a 6-month rolling contract. The role involves managing shipping processes, approving costs, and maintaining compliance. Ideal candidates will have 3 to 5 years in a warehouse or factory setting, with strong administrative and communication skills, particularly in MS Office and preferably experience with SAP. This position offers an opportunity to work in a dynamic environment, contributing to shipping improvements for the company.

Qualifications

• 3 to 5 years' experience in a warehouse or factory background.
• Strong written and verbal communication skills.
• Experience with MS Excel, Word, Outlook, and Teams.

Responsibilities

• Obtain and record shipping quotes for cost saving analysis.
• Approve transport costs up to £25k.
• Manage team mailbox and respond to emails professionally.
• Coordinate delivery and shipment creation for new project shipments.
• Maintain export registers and ensure import entries are validated.

Skills

Strong administrative skills

Working knowledge of MS Excel

Strong communicator

Highly organised

Attention to detail

SAP experience

Job description

Rubicon Consulting is currently recruiting for a Warehouse Administrator on a 6 month rolling contract, located Canwick.

Role Summary

• Obtain and record shipping quotes for cost saving analysis
• Approve transport costs up to the value of £25k.
• Working alongside the EC and Customs teams to ensure that all processes remain fully compliant.
• Report any Customs related issue including requests for information immediately to Customs Professional.
• Manage the team mailbox, responding to emails both professionally and informatively in a timely manner.
• Collate and digitally store Notes of Despatch into the SAP shipment for proof of collection.
• Collate and digitally store AWB's into the SAP shipment for records.
• Responsible for arranging & managing UK SGT manual shipments.
• Responsible for arranging & managing SGT UK shipments (non-haz) based on the requirements from the daily shipping list along.
• Facilitate packing and despatch activities for new unit project shipments.
• Coordinate delivery and shipment creation for new unit project shipments.
• Responsible for arranging & managing UK SGT manual shipments from Customers/Suppliers.
• Collate and digitally store WayBills into the SAP shipment or manual folder for records.
• Collate and digitally store relevant S8, CDS or T1 into the SAP shipment or manual folder for records.
• Collate and digitally store relevant C88, SAD3 or EAD into the SAP shipment or manual folder for records.
• Responsible for maintaining the export registers.
• Export entries to be receipted and validated within 30 days of the shipment.
• Record issues relating to shipping agent/freight forwarder to be escalated to the Indirect Purchasing Team.
• Understand the implications of the different Incoterms and be able to advise the most suitable to be used per business circumstance.
• Responsible for arranging & managing SGT ROW shipments (non-haz) based on the requirements from the daily shipping list along (Outbound).
• Responsible for arranging & managing SGT UK engine shipments (Outbound).
• Coordinate with compliance the customs clearance process for engines, parts and tooling returning from ROW in a timely manner, avoiding demurrage costs.
• Import entries to be receipted and validated within 30 days of the shipment.
• Responsible for ensuring that the Engine Cycle Time Visualisation (CTV) is updated with accurate recording of import/export dates.
• Identify areas for continuous improvement and work with the Warehouse and Shipping Supervisor in implementing the improvement.
• Provide shipping information when requested from other users in the business and be able to offer positive solutions to issues that may arise.
• Attend cross-functional meetings upon request and provide support to improve processes.
• Participate in projects utilising shipping knowledge.
• Production and validation of the Goods Accompanying Invoice (GAI) (Outbound)

Requirements

• Strong administrative skills and working knowledge of MS Excel, Word, Outlook and Teams.
• Strong communicator both written and verbally.
• Highly organised individual with attention to detail and must be a good team player.
• SAP experience desirable
• Worked in a warehouse or factory background with 3 to 5 years experience

Our Company

Rubicon Consulting is a Talent management consultancy which helps you to optimise business performance and competitive advantage by choosing the right people first time