Virtual Assistant [FREELANCE] - 1 year Maternity Cover

UpSource; United Kingdom; Remote; GBP 40,000 - 60,000; Full time

Job summary

A premier support services firm is looking for a skilled Executive Assistant to provide high-level support to the CEO and executive team. The role is remote and includes managing diaries, coordinating meetings, and assisting in logistics for the annual Management Conference. Ideal candidates will have significant experience supporting C-Suite executives and must be self-employed, ready to commit to a full year. Competitive hourly rate offered.

Qualifications

• Experience supporting C-Suite/Board-level executives.
• Confident and proactive in communications.
• Self-employed and available for a 12-month contract.

Responsibilities

• Support the CEO, Exec Board, and SLT of approximately 12 people.
• Manage internal communications and emails.
• Coordinate multiple diaries and schedule meetings.
• Attend meetings remotely, take minutes, and follow up on actions.
• Book travel and accommodation.

Skills

Strong EA experience

Clear communication

Private equity experience

Tools

Microsoft 365

Excel

Click Travel

Solutions for Accounting

Copilot

Job description

Overview

Days/hours: Monday to Friday - but flex on working hours, let us know yours eg school hours etc

Starting rate: £25 per hour (freelance)

Contract: Maternity cover - 1 year contract

Location: Remote

Most meetings fall in the last two weeks of each month, so there’s a bit more intensity there.

The role

This is a classic, meaty EA role for someone who knows their way around high-level support. You\'ll be juggling lots of people and moving parts and genuinely keeping the wheels turning. You’ll be:

• Supporting the CEO, Exec Board and wider SLT (approx. 12 people)
• Managing internal comms and emails (mainly reading for context and nudging when needed)
• Owning multiple diaries – loads of meeting coordination (internal & external)
• Pulling together and circulating board/exec/SLT packs
• Attending key meetings remotely – minute-taking and following up on actions
• Booking travel and accommodation via Click Travel
• Sorting expenses (manual, via Excel for now!)
• Raising POs using their internal finance platform
• Helping prep logistics for the annual Management Conference (yep, it’s during baby arrival week!)
• Picking up light office manager-style tasks – filtering internal requests and keeping things tidy behind the scenes

This role is for you if!

• Strong EA experience – ideally with C-Suite/Board-level support under your belt
• A confident, clear communicator who’s happy chasing and nudging as needed
• Bonus points for private equity experience – or time in a fast-moving, investor-backed business
• Self-employed, committed to VA role for next year and available to commit to the full 12-month contract

Software

• Microsoft 365 / Teams
• Click Travel – for travel and hotels
• Solutions for Accounting – raising POs
• Excel – for expenses (very manual!)
• Copilot – used for meeting transcriptions

Start Date

Handover in late October – with full pick-up fromc 4 November

A few extra bits!

• You must be set up as self-employed and ready to go
• This is a good-sized, committed contract so looking for someone who can give it proper headspace
• Due to high volume, please only apply if you fully meet the criteria above

To apply:

Please emailCaroline with:

• Your CV
• LinkedIn link
• A short note confirming you meet the above criteria

Plus – tell me a bit about you! Where are you based? Dream holiday destination? Any hobbies or secret talents?

We can\'t wait to hear from you!