Used Car Stock Controller

Wollaston BMW; Oxford; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading automotive dealership in Oxford is seeking a Used Car Stock Controller to ensure efficient stock management and compliance with BMW standards. The role involves administration, coordination with service teams, and vehicle preparation. Candidates should have strong organisational skills and experience with dealer management systems. Competitive salary and benefits including training through the BMW Academy offered.

Benefits

Competitive salary

Enhanced holiday

Paid volunteer days

Life insurance

Training & development through BMW Academy

Qualifications

• Strong organisational and administrative skills are essential.
• High attention to detail is necessary for vehicle documentation.
• Experience with dealer management systems like Kerridge or Pinnacle is required.

Responsibilities

• Manage stock intake and vehicle administration efficiently.
• Ensure all vehicles are ready for sale to BMW standards.
• Coordinate workshop tasks effectively with service teams.

Skills

Organisational skills

Attention to detail

Experience with dealer management systems

Understanding of used car processes

Digital advertising experience

Tools

Kerridge

Pinnacle

Keyloop

Job description

Used Car Stock Controller - North Oxford Garage

Salary: £35,000 + OTE up to £45,000

Full-Time | Permanent | North Oxford

Are you highly organised, commercially aware, and passionate about delivering first‑class stock management? North Oxford Garage is looking for a Used Car Stock Controller to join our dynamic and fast‑paced Used Car operation. This is a key role supporting our Used Car Manager, ensuring every vehicle is processed, prepared, advertised and ready for sale to the highest BMW standards.

What You'll Be Responsible For:

• Stock Intake & Vehicle Administration
• Booking in all used car arrivals including purchases, part exchanges and trade‑ins.
• Checking documentation, keys, service history and accessories.
• Completing CAP/valuation checks and updating dealer management systems.
• Ensuring accurate processing and coding of invoices.
• Preparation & Workshop Coordination
• Raising and managing preparation ROs for mechanical and cosmetic work.
• Liaising with our service and SMART repair teams to maintain efficient workflow.
• Tracking each vehicle through preparation with a target turnaround of under 5 days.
• Reporting delays and issues to the Used Car Manager daily.
• Photography, Videos & Merchandising
• Online Advertising & Listing Management
• Pricing & Competitor Monitoring
• Aged Stock Management
• Stock Mix & Forecasting Support
• Compliance & Documentation
• Ensuring every retail vehicle is fully compliant and sale‑ready.
• Working with administrators to ensure complete sales files.
• Upholding GDPR, FCA and BMW brand standards.

Who We're Looking For:

Essential Skills & Experience:

• Strong organisational and administrative skills
• High attention to detail
• Experience with dealer management systems (e.g., Kerridge, Pinnacle, Keyloop)
• Understanding of used car processes and vehicle preparation
• Digital advertising or merchandising experience

It would be advantageous to have:

• Ability to multi‑task across multiple vehicles and deadlines
• Previous experience in a stock controller or sales admin role
• Auto Trader or i‑Control proficiency
• Photography or digital media experience
• Knowledge of BMW products and options

Why Join Us?

At North Oxford Garage, part of the William Morgan Group, you'll get a competitive salary with realistic OTE up to £45k, enhanced holiday, your birthday off, paid volunteer days, life insurance, the opportunity to work with premium automotive brands, training & development through the BMW Academy and much more.

If you're proactive, process‑driven and excited about helping to shape a high‑performing used car department, we'd love to hear from you.