Unit Personnel Administrator

Mitie; Fareham; On-site; GBP 25,000; Full time

Job summary

A leading facilities management company in the UK seeks a Unit Personnel Administrator at HMS Collingwood, Fareham. This full-time role involves providing vital administration services to Armed Forces personnel, including managing personnel data and liaising with various stakeholders. The ideal candidate possesses strong organizational and communication skills and has experience in administration. A good standard of education and proficiency in MS Office are essential, along with a proactive attitude toward change and compliance with regulations.

Benefits

Additional leave purchase

Salary Finance

Share Incentive Plan

Cycle to Work

Private medical cover

Life cover

Qualifications

• Administration experience with high degree of integrity.
• Proven track record of quality administration.
• Ability to manage short-notice changes and deadlines.
• Knowledge of MOD personnel administration systems is desirable.

Responsibilities

• Act as a focal point for personnel administration.
• Arrange travel using an online booking system.
• Maintain personnel-related data and deliver quality administration activities.
• Ensure compliance with Health and Safety and GDPR.
• Support cover for other staff as determined by Line Manager.

Skills

Organizational skills

Customer-facing experience

Verbal and written communication

IT literacy

Proactive approach

Education

Good standard of education

Tools

MS Office applications

Job description

Job Title: Unit Personnel Administrator
Salary: £ 24,637.57
Position Type: Permanent
Type of Employment: Full Time
Hours: 37.5 hours per week (Monday to Friday)
Location: HMS Collingwood, Hood Building, Fareham, Hampshire, England, PO14 1AS

Administrator - Personnel Office

An opportunity to join an experienced, versatile team, delivering first‑class administration services to our world‑class Armed Forces personnel.

Position Overview

Based in the Personnel Office HMS Collingwood, this role provides a broad and flexible service to meet the contracted administration requirements of the Armed Forces (predominantly the Royal Navy). There is the potential to rotate through various elements of professional responsibilities when required to meet the needs of the business. Training can be provided where appropriate.

Main Responsibilities

• Provide a dedicated day‑to‑day focal point for personnel administration, including a direct customer interface and liaison with co‑ordinators and line managers.
• Arrange travel utilising an online booking system, and liaise with booking companies, co‑ordinators and travellers.
• Collate and maintain budgetary‑related information.
• Maintain and protect personnel‑related data.
• Data input and update the joint‑Service administration system.
• Assess entitlement to pay,, expenses, promotion, awards and more.
• Ensure all activities are carried out in full compliance with current Health and Safety Regulations and the General Data Protection Regulations.
• Undertake any additional tasks as determined by the Line Manager, including support/cover for other staff.

What we are looking for

• Administration experience with good organisational and motivational skills and a high degree of integrity.
• Proven track record of delivering quality administration and service with customer‑facing experience.
• Persuasive and credible verbal and written communicator with the ability to develop close working relationships.
• IT literate with a good working knowledge of MS Office applications.
• Conversant/knowledge of MOD personnel administration applications and systems (desirable).
• Proactive approach and the ability to embrace and lead on change.
• Ability to manage short‑notice changes to requirements and deadline.
• Good standard of education.

Additional Information

• MOD security clearance and DBS Standard required (Proof of right to work in UK essential).
• The contract operates a 37.5 hour working week between the hours of 07:30 and 17:00 Mon to Fri only.
• Required to wear approved company work wear.

About the company

We are a business of 77,500 colleagues making us the UK's leading facilities management company. Mitie's vision is to work together to deliver the exceptional, every day. It is a commitment we make to our customers day in, day out. We are built on integrity and trust. We always go the extra mile to get the job done.

We champion diversity and inclusion and have six employee networks offering supportive spaces for military veterans, parents and carers, LGBTQ+, women, disabled colleagues, and for all races and ethnicities. Mitie has a comprehensive and practical approach to achieving net zero carbon. A wide variety of benefits are available to employees, including additional leave purchase, Give as You Earn, Salary Finance, Save as You Earn, Share Incentive Plan, Cycle to Work, purchase of private medical cover, life cover, technical equipment, childcare vouchers, and more. There is a reward and recognition scheme and a wide variety of high street discounts available to claim. Please ask more about these benefits at interview.

Additional information for internal applicants

Please ensure that you discuss your application with your current line manager before formally applying. Please note that internal job moves are subject to the standard terms for the post being advertised. Enhanced terms cannot be honoured.