Transactional Finance Assistant

Whittington Health NHS Trust; City of Westminster; On-site; GBP 25,000 - 35,000; Full time

Job summary

A healthcare organization in the City of Westminster seeks an individual to support the Transactional Finance Manager by managing the Accounts Payable & Receivable functions. Responsibilities include ensuring timely payments to suppliers, resolving queries, and implementing process improvements within the finance department. Ideal candidates should have experience in managing invoices and strong problem-solving abilities. Commitment to safeguarding children and adults is crucial in this role.

Qualifications

• Experience in finance functions, specifically in Accounts Payable and Receivable.
• Ability to resolve complex queries from suppliers and management.
• Familiarity with Trust Standing Financial Instructions and NHS policies.

Responsibilities

• Support the Transactional Finance Manager in running Accounts Payable & Receivable.
• Ensure timely and correct payments to suppliers.
• Liaise with outsourced providers to resolve payment issues.

Job description

Responsibilities

To support the Transactional Finance Manager in the running of the Outsourced Trust's Accounts Payable & Accounts Receivable departments and all its functions. The purpose of the department is to ensure the safe, prompt payment to external suppliers of duly authorised transactions for the purchase of goods, services & capital expenditure for Payables and to assist the outsource provider with credit control for Receivables.

To ensure that all transactions processed conform to Trust Standing Financial Instructions and the Scheme of Delegation and within Public Sector Payment Policy and NHS cash management deadlines.

To support the outsourced function of invoice/credit note processing and assist in the resolution of queries and disputes.

Liaising with Outsourced Provider for ensuring that any overpayments to suppliers are quickly resolved with the outsourced provider and that any credit notes are allocated correctly.

Proactively contribute to process improvements in conjunction with the Transactional Finance Manager and implement agreed procedures or policies.

Deal with queries, which may be complex, from suppliers, budget holders and managers regarding supplier invoices. Ensure that all queries raised are responded to in an appropriate and timely manner. Where necessary ensure that the underlying problem is resolved, appropriate corrective action is taken, and the relevant body or person is notified.

Responsible for the control function over payments, ensuring that the correct vendors and amounts have been paid and duly authorised.

Working for our organisation

Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.

Safeguarding Children and Adults

To comply with the Trust's Safeguarding Children and Adults policies, procedures and protocols. All individual members of staff (paid or unpaid) have a duty to safeguard and promote the welfare of children, young people and vulnerable adults This will require you to:

• Ensure you are familiar with and comply with the London Child Protection Procedures and protocols for promoting and safeguarding the welfare of children and young people.
• Ensure you are familiar and comply with the London Multi Agency Safeguarding Vulnerable Adults Pan London Procedures.
• Ensure you are familiar and comply with local protocols and systems for information sharing.
• Know the appropriate contact numbers and required reporting lines.
• Participate in required training and supervision.
• Comply with required professional boundaries and codes of conduct.

Whittington Health is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.