Temp Office Operations Assistant!

Office Angels; City Of London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading employment agency seeks an Administrative & Facilities Assistant in London. You will ensure smooth operations by supporting administrative functions and facilities tasks. Ideal for those looking to grow in a collaborative financial services environment. Strong organisational skills and proficiency in Microsoft Office are essential. The role offers a hybrid work arrangement near Bank Station and opportunities for personal growth.

Benefits

Collaborative work environment

Opportunity for personal growth

Convenient commute location

Qualifications

• Experience in a similar Administrative, Office Support, or Facilities role.
• Confident communicator with excellent written and verbal skills.
• Ability to prioritise, multitask, and work independently.

Responsibilities

• Maintain and monitor records management systems and prepare documentation for audits.
• Arrange domestic and international travel, including visa applications.
• Provide front-of-house support including reception cover and visitor management.
• Act as a designated First Aider and Fire Warden managing health and safety procedures.
• Support all teams with administrative and project tasks.

Skills

Organisational skills

Communication skills

Microsoft Office proficiency

Attention to detail

Multitasking ability

Job description

Team Administrative & Facilities Assistant 🌟

Location: Near Bank Station • Work Arrangement: Hybrid - 4 days in office, 1 day from home

Join Our Team! Are you looking to take the next step in your administrative career within the fast‑paced world of Financial Services? Our client, a globally recognised Fortune 100, Nasdaq‑listed organisation, is seeking a proactive and organised Administrative & Facilities Assistant to support daily operations and keep the office running smoothly. With over 4,300 employees and 400,000 clients worldwide, this is an incredible opportunity to grow, learn, and make a meaningful impact - all from a location that offers an easy and convenient commute.

Role Overview

In this position, you will play a vital role in supporting both administrative functions and facilities operations across the business. You'll work closely with multiple teams to ensure a seamless and efficient working environment.

Key Responsibilities

• Records Management & Audits: Maintain and monitor archiving and records‑management systems; prepare documentation and reports for quarterly audits; oversee and update access‑control records.
• Travel & Event Coordination: Arrange domestic and international travel, including visa applications; support the planning and delivery of internal and external events.
• Office, Reception & Facilities Support: Provide front‑of‑house support including reception cover and visitor management; assist with filing, data entry, and document handling; coordinate office supplies, meeting room setup, and general facilities tasks; liaise with building management and suppliers as required.
• Health & Safety Responsibilities: Act as a designated First Aider and Fire Warden; manage DSE assessments and ensure H&S procedures are followed.
• Additional Support: Support the distribution of sports tickets and event allocations; provide wider administrative and project support to teams across the business.

Qualifications & Skills

• Experience in a similar Administrative, Office Support, or Facilities role.
• Strong organisational skills with exceptional attention to detail.
• Confident communicator with excellent written and verbal skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to prioritise, multitask, and work both independently and collaboratively within a fast‑paced environment.

Why Apply?

• Join a highly respected global organisation.
• Work in a collaborative, innovative environment where your contribution matters.
• Gain exposure to both administrative and facilities functions - perfect for broadening your skill set.
• Benefit from an easy commute thanks to the office's prime location near Bank Station.
• Be part of a dynamic, supportive team that values growth and connection.

If you're ready to take on a varied and rewarding role within the financial services sector, we'd love to hear from you. Apply today - your next career step starts here!

This role is being advertised by our Central London team.

Office Angels is an employment agency and business. We are an equal‑opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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