Technical Coordinator

SPI Management; Witney; On-site; GBP 24,000 - 30,000; Full time

Job summary

A small but well-established organization in the exhibitions sector is seeking a highly capable Administrator to join their growing team. This role is pivotal in ensuring smooth execution of contracted shows while providing support to the Technical Director and Managing Director. The ideal candidate will have solid administrative experience, excellent organizational skills, and a detail-oriented approach. The organization offers a supportive working environment with opportunities for development.

Benefits

Supportive working environment

Opportunities for development

Qualifications

• Solid experience in administration, ideally within events or project-based environments.
• Exceptional attention to detail and strong written/verbal communication skills.
• Ability to work both independently and as part of a team.

Responsibilities

• Review technical correspondence and documentation accurately.
• Inspect and manage incoming space plans and technical drawings.
• Coordinate show schedules, task lists, and project milestones.
• Maintain records and databases for project tracking.

Skills

Organisational skills

Multitasking

Attention to detail

Written communication

Verbal communication

Tools

Microsoft Office Suite

Job description

We are currently recruiting on behalf of a small but well-established organisation operating in the exhibitions sector. They are seeking a highly capable and adaptable Administrator to join their growing team. This is a pivotal position that plays a key role in ensuring the smooth execution of contracted shows, while providing essential support to the Technical Director and Managing Director.

This is an excellent opportunity for an experienced administrator who enjoys working in a fast-paced, dynamic environment where no two days are the same. The successful candidate will be organised, detail-oriented, and thrive under pressure.

Key Responsibilities

Review technical correspondence and documentation with accuracy and efficiency.

Inspect and manage incoming space plans and technical drawings.

Coordinate and maintain show schedules, task lists, and project milestones.

Communicate with exhibitors and stakeholders to ensure timely submission of key documents (e.g. H&S forms, plans, exhibitor response forms).

Create and manage internal documentation, including spreadsheets, reports, and meeting notes.

Maintain up-to-date records and databases, supporting accurate project tracking and compliance.

Support logistical needs including booking travel, couriers, accommodation, and meeting coordination.

Represent the business professionally via phone, email, and written correspondence.

Occasional travel to exhibitions

Flexibility to work outside standard hours during peak periods is essential.

What We're Looking For

Solid experience in administration, ideally within events, exhibitions, or a similar project-based environment.

Excellent organisational and multitasking skills with the ability to prioritise competing demands.

Exceptional attention to detail and strong written/verbal communication skills.

Competent with Microsoft Office Suite, especially Word, Excel, Outlook, PowerPoint, and Access.

Ability to work both independently and as part of a team.

Positive, proactive, and professional attitude with a flexible approach to workload and responsibilities.

Our client offers a supportive and collaborative working environment with real opportunities for development.

If you would like to know how we will store and process your data, please visit The Recruitment Groups home page to read our GDPR Data Protection Statement.

LNKD1_UKTJ