Team Secretary OPMH & Learning Disability - Business Support

NHS Scotland; Glasgow; On-site; GBP 100,000 - 125,000; Part time

Job summary

A leading healthcare provider in Glasgow is seeking an administrative support professional to assist the multi-disciplinary team in delivering essential services. The ideal candidate will manage calls, emails, and records while providing secretarial duties and support with referrals. Applicants should demonstrate strong organizational skills and the ability to work independently. This part-time role consists of around 22.2 hours per week and encourages applications from diverse backgrounds.

Qualifications

• Effectively manage calls and emails.
• Handle referrals and enquiries through a single point of access.
• Deliver administrative and secretarial support to the team.

Responsibilities

• Ensure efficient secretarial services for the multi-disciplinary team.
• Conduct reception duties and data input.
• Manage record keeping and general typing tasks.

Job description

Overview

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non‑clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

Shift Pattern

The shift pattern of this post consists of 22.2 hours per week.

Responsibilities

The post holder will ensure that an effective and efficient secretarial and administrative service is delivered to the multi‑disciplinary team which comprises Managerial, Psychology, Nursing and Occupational Therapy staff within adult community mental health services across Glasgow City CHP.

This will include reception duties, data input, record management and general typing.

The post holder works independently most of the time managing calls, emails and team workload. The post holder will be required to deal with referrals and enquiries through a single point of access and also support the generic functions and duties of the wider administrative team across the sector and beyond as required.

Salary

Please note the salary is pro‑rata for part‑time hours.

Informal Contact

Informal contact: Heather Kennedy, Assistant Business Support Manager, 0141 531 6523 or email [e-mail]

Recruitment Process

Details on how to contact the Recruitment Service and the Recruitment Process:

This post may close early to the volume of response. Please submit your application form as soon as possible.

Due to the volume of applications that we receive, we will not be able to provide shortlisting feedback.

EEO and Inclusion

NHS Greater Glasgow and Clyde – NHS Scotland encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.

Application Advice

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools or other third‑party assistance to generate, draft or significantly modify responses is strongly discouraged. By submitting your application you confirm that all answers are your own work, reflect your personal knowledge, skills and experience and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

Contact for Application Issues

For application portal/log‑in issues please contact in the first instance.