Team Executive

Owen Reed Ltd; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A prominent legal firm in London is seeking an organised and proactive Team Executive to provide high-quality administrative and document support. The role requires strong organisational skills, excellent communication abilities, and a collaborative mindset. Responsibilities include managing calls, arranging travel, supporting billing processes, and ensuring exceptional service standards. This full-time, permanent position offers variety, responsibility, and long-term development within a professional legal setting.

Qualifications

• Strong organisational skills with the ability to prioritise high volumes of work under pressure.
• Excellent written and verbal communication skills.
• A methodical approach with strong attention to detail and consistently high-quality output.
• Confidence using MS Office, including Word, Excel, and PowerPoint.
• A collaborative mindset and a professional, service-driven attitude.

Responsibilities

• Make minor amendments to legal documents and coordinate more complex work with Document Specialists.
• Manage calls, take accurate messages, and respond to queries professionally.
• Arrange travel, including flights, accommodation, transport, and itineraries.
• Support the monthly billing process, including preparing reports and draft/final bills.
• Process expense claims and handle administrative tasks.

Skills

Organisational skills

Verbal communication

Written communication

Attention to detail

Proficiency in MS Office

Job description

Owen Reed is looking for a Team Executive for a top law firm in London.

This is an excellent opportunity for an organised and proactive Team Executive to join a highly regarded legal firm, supporting fee earners and working collaboratively within a Local Hub or Global Shared Services team. The role offers variety, responsibility, and long-term development within a professional legal environment.

You will act as a key point of contact within the team, delivering high-quality administrative and document support while working to tight deadlines and maintaining exceptional standards of service.

The Role

As a Team Executive, you will work closely with the Local Hub Team Leader or Coordinator and provide direct support to allocated fee earners within a practice group. You will also assist Document Specialists and Practice Executives where required.

Key responsibilities include:

• Making minor amendments to legal documents and coordinating more complex work with Document Specialists
• Managing calls, taking accurate messages, and responding to queries professionally
• Arranging travel, including flights, accommodation, transport, and itineraries via direct providers or online portals
• Supporting the monthly billing process, including preparing reports and draft/final bills
• Processing expense claims and handling administrative tasks such as engagement letters, memberships, learning records, business cards, and labels
• Providing efficient, high-quality administrative support across practice areas

Working Hours

This is afull-time, on-site, permanent rolebased in London (35 hours per week, Monday to Friday), withtwo working patterns available:

• Core hours:9:30am – 5:30pm
• Late hours:11:00am – 7:00pm

(Both include a 1-hour lunch break)

About You

The successful candidate will demonstrate:

• Strong organisational skills with the ability to prioritise high volumes of work under pressure
• Excellent written and verbal communication skills
• A methodical approach with strong attention to detail and consistently high-quality output
• Confidence using MS Office, including Word, Excel, and PowerPoint
• A collaborative mindset and a professional, service-driven attitude