Team Coordinator

IDA Recruitment Ltd; City Of London; Hybrid; GBP 32,000 - 35,000; Full time

Job summary

An award-winning architecture practice in Farringdon is seeking a PA/Team Coordinator to manage extensive diary and inbox tasks for Partners and Directors. This Monday to Friday role offers a blend of on-site and remote working, with a focus on organizational skills and strong communication. Responsibilities include diary management, preparing reports, and organizing team events. The company offers generous benefits including Pet Office Visits, robust learning programs, and a 4.5% pension contribution.

Benefits

Generous annual leave

Dog visits at the office

Learning and development programs

Health insurance

Complimentary daily breakfasts

Pension contribution

Volunteer days support

Qualifications

• Proven experience as a Team Assistant or in a similar role in a professional environment.
• Ability to prioritize workload with minimal supervision.
• Interest in arts and architecture is desirable.

Responsibilities

• Extensive diary management and PA duties for Partners and Directors.
• Managing inboxes and correspondence.
• Preparing and editing reports and presentations.
• Arranging travel and managing project files.
• Organizing team events and meetings.

Skills

Team Assistant experience

Excellent communication

MS Office (Outlook, Word, Excel, PowerPoint, Teams)

Attention to detail

Organizational skills

Job description

Team Coordinator/PA - 32,000 - 35,000

An exciting opportunity to join this award winning and friendly architecture practice as a PA/Team Coordinator based in their offices in Farringdon. This is a Monday to Friday in studio position, one day can be remote working.

Benefits include: dog visits, learning and development programmes, volunteer days, 4.5% Pension, Health insurance, complimentary daily breakfasts

The successful candidate will need to demonstrate some strong Team Assistant/Team Coordinator/PA experience coming from a busy, professional, deadline driven environment. You will be a self-starter, can prioritise your own workload with a minimal amount of supervision. An excellent communicator who enjoys building effective working relationships. Someone who has a keen eye for detail and is well organised. MS office Outlook, Word, Excel, PowerPoint as well as Teams are an essential skillset. An interest in the arts and architecture is desirable. This is an exceptional opportunity to join this friendly, collaborative and inclusive team!

Working alongside other Team Coordinator/PAs, this position supports at Partner Level, as well as Directors and the wider Architectural teams, Landscape and technical teams. Responsibilities include:

• Extensive diary management and PA duties for the Partners and Directors
• Managing the inbox of Partners and Directors
• Typing and formatting letters and reports
• Creating/editing tables in Excel for monitoring project invoices
• Preparing/editing PowerPoint presentations
• Arranging travel and itineraries
• Managing project related files - ensure correct filing of both digital and hard copy documentation
• Responding to correspondence (post and email) as needed
• Liaising with the accounts department to chase and complete monthly project reports and weekly timesheets
• Arranging QA Inductions for new staff
• Ensuring the Partners and Directors' timesheets and expenses are completed and are up to date
• Managing and issuing project invoices to clients.
• Tracking the team holidays and updating the tracker
• Assisting with the organisation of team events and or meetings, including the annual Summer and Christmas parties.

January start available

Benefits include:

Robust Learning & Development programs and opportunities to advance your skills and career.

Option to join Simply Health scheme for medical cost reclamation.

Generous 100 contribution towards eye care costs.

Dog Office Visits! (Yes, really - our furry friends brighten our days!)

23 days annual leave plus bank holidays.

Dedicated Volunteer Days to support causes you care about.

Workplace Pension with a fantastic 4.5% employer contribution.

Access to 1:1 Independent Pension Advice.

Permanent Health Insurance up to 50% of salary.

Confidential Financial advice line.

Season Ticket Loan & Cycle to Work Scheme.

Complimentary daily breakfasts.