Team and Facilities Assistant (Flexible working)

Cocoon; Greater London; Hybrid; GBP 28,000 - 35,000; Part time

Job summary

A sustainable construction materials company in the UK is looking for a proactive Team and Facilities Assistant to streamline operations. The role encompasses organising logistics, maintaining office supplies, and managing health and safety standards. The ideal candidate should have strong organisational skills, effective communication, and familiarity with bookkeeping tools. Enjoy flexible working hours and the chance to contribute to sustainable initiatives while being part of a supportive team.

Benefits

Competitive salary

Flexible working hours

Hands-on role in a growing company

Qualifications

• Ability to organise efficiently and support team logistics.
• Excellent communication skills, especially in busy situations.
• Experience with basic bookkeeping or office management tools.

Responsibilities

• Organise logistics including flights and accommodation.
• Maintain office hygiene and supply levels.
• Oversee relationships with suppliers and contractors.

Skills

Organisation

Communication

Proactivity

Basic bookkeeping

Tools

Google Sheets

Xero

Job description

About Cocoon

At Cocoon, we’re building low-carbon construction materials for the builders of tomorrow. Steel and cement together account for nearly 15% of global CO₂ emissions — and we’re tackling that head‑on by developing the next generation of sustainable, high‑performance materials. We’re an early‑stage, fast‑growing company with a big mission and a small, hands‑on team. Every day brings new challenges and new opportunities to make a real impact on the climate crisis.

The Role

We’re looking for a Team and Facilities Assistant to help keep our operations running smoothly — someone who takes pride in keeping things organised, efficient, and well‑communicated. You’ll be the first point of contact for many of the day‑to‑day details that keep our office, lab, and team running safely and effectively. This role suits someone proactive and practical, who enjoys solving small problems before they become big ones, and who’s happy switching between admin, logistics, and people support throughout the day.

Responsibilities

Team Support

• Organise flights, accommodation, and vehicle hire
• Arrange couriers, postage, and deliveries
• Support training bookings and related logistics
• Organise team lunches and socials

Facilities Management

• Keep the office running smoothly day to day — an efficient and welcoming space for everyone
• Maintain high standards throughout: well‑stocked, tidy, and clean.
• Ensure the team has what they need, when they need it e.g. PPE, office supplies, stationery, coffee and tea etc.
• Take ownership of all health and safety measures, including first aid supplies, fire safety checks, and maintaining relevant training records
• Manage relationships with suppliers and contractors — from building maintenance and cleaning to facilities services — ensuring reliability and good value
• Oversee office equipment maintenance, keeping everything in excellent working order.
• Troubleshoot and resolve any operational issues quickly, keeping things running without disruption.
• Act as the main contact for utilities (landlord, electricity, internet)
• Manage security and access to our building

Procurement and Bookkeeping

• Raise and place orders on behalf of the team, ensuring items are ordered accurately and cost‑effectively
• Check and process deliveries, arrange returns when necessary
• Maintain inventory and reorder consumables
• Check and process team expenses to ensure prompt repayment
• Set up new supplier accounts and handle credit applications
• Support wider finance activities when needed — including reconciliations, income audit, accounts receivable, and month‑end processes

You’ll Succeed In This Role If You…

• Love organisation and get satisfaction from ticking things off lists
• Have a knack for keeping people, places, and processes in sync
• Are proactive and happy to chase loose ends without being asked
• Communicate clearly and calmly, even when things get busy
• Have familiarity with basic bookkeeping or office management tools (e.g. Google Sheets, Xero or similar)

What We Offer

• Competitive salary (£28K–£35K pro rata depending on experience)
• Flexible working with 20–25 hours per week, spread across 3‑5 days
• A hands‑on role in a growing company tackling one of the biggest challenges of our time
• A supportive, collaborative team that values initiative, curiosity, and good humour

How to Apply

If you’re excited about building the foundations of a net‑zero future — and helping the team behind it stay organised and effective — please click Apply below.