Surveyor Executive / Property Admin

Invictus Group; Bristol; On-site; GBP 25,000 - 35,000; Full time

Job summary

A property consultancy based in the UK is seeking a Property Administrator to support its surveying team and manage day-to-day property operations. The ideal candidate should have strong organizational, numerical, and communication skills. Responsibilities include service charge management, property administration, and data reporting. This role offers full training and a potential long-term career in property and surveying. Applicants should be proficient in Microsoft Word and Excel, with a keen attention to detail.

Qualifications

• Proficiency in Microsoft Word and Excel.
• Strong numerical ability and confidence working with figures.
• Experience creating and managing spreadsheets using Excel formulae.
• Excellent written and verbal communication skills.
• High attention to detail and a professional, proactive approach.

Responsibilities

• Manage service charge invoices and liaise with accounts.
• Maintain accurate tenancy schedules and property records.
• Assist with tenant inspections and prepare reports.
• Create and review spreadsheets with Excel formulae.
• Ensure accuracy and attention to detail in documentation.

Skills

Microsoft Word proficiency

Excel proficiency

Strong numerical ability

Excellent communication skills

Attention to detail

Time management skills

Job description

An established property consultancy is seeking a Property Administrator to provide comprehensive administrative and operational support to its surveying team, delivering day-to-day property management services across a diverse portfolio of commercial and mixed‑use properties.

This is an excellent opportunity for someone with strong organisational and numerical skills who is interested in developing a long-term career within property and surveying. Full training will be provided.

Key Responsibilities

• Service Charge Management
  • Coding service charge invoices and liaising with the accounts team to ensure timely payment
  • Supporting surveyors and facilities managers on day-to-day service charge matters
  • Monitoring expenditure through quarterly variance reports, attending meetings to resolve actions
  • Assisting with the preparation and issue of annual service charge budgets and year-end reconciliations
• Property Administration
  • Extracting and interpreting information from legal documentation and updating internal systems
  • Liaising with tenants and suppliers to support the smooth day-to-day running of properties
  • Maintaining accurate tenancy schedules and property records
  • Assisting with tenant inspections where required
  • Preparing client reports and property documentation
  • Managing the onboarding of new properties and processing property disposals
  • Processing RPI-linked rent reviews
• Data & Reporting
  • Creating, amending, and reviewing spreadsheets using Excel formulae
  • Analysing and presenting data accurately and clearly
  • Ensuring high levels of accuracy and attention to detail across all records and documentation

About You

Essential

• Proficiency in Microsoft Word and Excel
• Strong numerical ability and confidence working with figures
• Experience creating and managing spreadsheets using Excel formulae
• Excellent written and verbal communication skills
• High attention to detail and a professional, proactive approach
• Strong time management skills with the ability to meet tight deadlines

Desirable

• Previous experience in property management or a property-related role (not essential)
• A genuine interest in building a career within property and surveying