Student Administrative Assistant, Collaboratory - $8.00/hour

Student Activities Board; Grantham; On-site; GBP 40,000 - 60,000; Part time

Job summary

A university department is seeking a Student Administrative Assistant for flexible hours to provide administrative support. Responsibilities include maintaining contact databases, managing data for students and donors, and general office maintenance. The ideal candidate should possess strong communication and organizational skills, and experience with Microsoft Office is necessary. This position offers an hourly wage of $8.00 and requires commitment throughout the academic year.

Qualifications

• Successful job experience preferred.
• Strong communication and organization skills.
• Ability to use Microsoft Office is necessary.

Responsibilities

• Update and publish weekly collab connection email.
• Maintain Development Donor Response slips in the database.
• Follow the Student Admin Manual for tasks.
• Data management of Collaboratory students and contacts.
• General maintenance of office equipment.

Skills

Strong communication skills

Organization skills

Ability to use Microsoft Office

Job description

Position Details

Position Title: Student Administrative Assistant, Collaboratory - $8.00/hour
Position Type: Student
Number of Open Positions: 1
Department: Collaboratory - Off-Budget (7410)
Campus: Main Campus (Grantham)
Supervisor: Bryce Watkins
Work Period: Academic Year 2025-26
Hours Per Week: 5-10
Duration: Spring
Work Schedule: Flexible, most hours within normal business hours (8‑5pm)

Position Summary

This position supports the administration of the Collaboratory office.

Primary Duties

• Update and publish weekly collab connection email.
• Maintain Development Donor Response slips by adding email addresses to contact database and removing contacts from the mailing list.
• Follow the Student Admin Manual for weekly and monthly tasks (e.g. add new members, update donor reports on Insightly, maintain Insightly student information).
• Data management of Collaboratory students, alumni, donors and other contacts.
• Projects as assigned.
• General maintenance of equipment (e.g. charging batteries, updating software).
• Label files for site teams and site team members.
• Make sure that the first aid kits are up-to-date.
• Copy, scan, and label passports.
• Register site teams with the embassy.
• Create an emergency contact list for each site team.
• Create an emergency card for each site team member.
• Create luggage tags for each team (4/person).
• Maintain consistent and reliable attendance.

Secondary Duties

• Other duties as assigned.

Qualifications

Required Experience: Successful job experience preferred.

Required Skills: Strong communication and organization skills; ability to use Microsoft Office is necessary.

Dress Code: Casual

Special Working Conditions: N/A

Background Check Required