Staff Plan Coordinator (Rota management)

Real Life Options; Leeds; On-site; GBP 60,000 - 80,000; Part time

Job summary

A charitable organization in Leeds is seeking a Staff Planner Coordinator to manage rotas efficiently. Key responsibilities include ensuring staff receive their hours and providing essential support services. Ideal candidates will have experience in rota planning, organizational skills, and a commitment to delivering high-quality care. The role offers competitive pay at £12.21 per hour and opportunities for accredited training.

Benefits

28 days holiday including bank holidays

£250 Refer-a-Friend bonus

Discounts via Reward Gateway

Free Employee Assistance Programme

Cycle to Work scheme

Financial wellbeing support

£10,000 life cover

Qualifications

• Experience with rota planning or scheduling would be advantageous.
• Must be confident using IT systems and possess great organizational skills.
• An enhanced DBS is required for this role.

Responsibilities

• Create and maintain staff rotas ensuring all contractual hours are met.
• Monitor absences and arrange cover for staff.
• Book training and ensure readiness of staff.

Skills

Rota planning

IT systems use

Organizational skills

Administrational background

Communication

Job description

Overview

Staff Planner Coordinator (Rota Management) – 25 hours per week – Flexible Monday to Friday
Leeds Outreach – Based at our office in LS11
£12.21 per hour

Real Life Options is a registered charity, and when you join us, you’re helping to change lives. Every rota you manage helps deliver vital, person-centred support to individuals across Leeds.

What You’ll Be Doing

• Create and maintain rotas ensuring all staff receive their contractual hours, and the people we support receive the support they need
• Use our system (One Touch) to schedule staff efficiently
• Ensure staff rotas include team meetings, supervision and appraisal meetings in line with policy and procedure
• Monitor absences and arrange seamless cover
• Book training, update records, and make sure the right people are prepared and present

What We’re Looking For

• Experience with rota planning or scheduling would be a real advantage, full training on our systems will be provided
• Confidence using IT systems, a flexible approach, and great organisational skills are key to succeeding in this role
• Strong administrational background
• Desirable: A good understanding of the needs of vulnerable adults and the importance of delivering consistent, high-quality care
• If you can circle 6 or more of these traits, we’d love to hear from you: Honest, Good Communicator, Strong Values, Flexible, Passionate, Self-Motivated, Reliable, Caring, Inclusive
• An enhanced DBS is required for this role

Benefits

• Accredited training + access to NVQs in Health and Social Care
• 28 days holiday including bank holidays (pro-rata)
• £250 Refer-a-Friend bonus
• Discounts & perks via Reward Gateway
• Free Employee Assistance Programme (including a medical helpline, telephone and face-to-face counselling, debt, financial and legal information)
• Cycle to Work scheme
• Financial wellbeing support
• £10,000 life cover
• Regular recognition initiatives

What Makes Us Different

We believe in Respect, Honesty, Responsibility, and Excellence — and we’re proud to support our team just as much as we support the people we work with. Whether you’ve worked in care, admin, scheduling, or something totally different — if you’re passionate about people and love being organised, this is your chance to make a real impact.

Ready to Apply?

Initial contact may be via email — so check your inbox (and junk folder) regularly. We’re an equal opportunities employer. We seek to recruit, train and promote the best person for the job, to make full use of the talents and resources of all our people and to craft a working environment free from unlawful discrimination, victimisation and harassment in which all individuals are treated with dignity and respect. If you have a disability, a learning difficulty, a medical condition or individual need that you believe may affect your performance in selection, we’ll be happy to make reasonable adjustments to our processes to enable you to perform at your best so please do let us know.
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