Site Coordinator

Arthur Rose Recruitment Ltd; Sherburn in Elmet; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading recruitment agency is looking for a Site Services Coordinator to oversee day-to-day operations. The ideal candidate will have strong organisational skills, coordinating contractors and ensuring compliance with health and safety standards. Key responsibilities include scheduling activities, preparing documentation, and providing operational support. Experience in engineering or construction environments is essential, along with proficiency in Microsoft Office and a problem-solving attitude. This role offers critical support for smooth project delivery and can act as holiday cover for the Commercial Manager.

Qualifications

• Proven experience coordinating contractors and services across multiple maintenance or installation projects.
• Ability to plan, prioritise, and multitask in a fast-paced environment.
• Understanding of health and safety compliance processes in technical environments.

Responsibilities

• Schedule and coordinate activities for the Site Services Team.
• Prepare pre-site onboarding documentation.
• Collate and complete post-job reports.
• Monitor and manage stock levels of site consumables.
• Maintain accurate records of site activities and compliance.
• Provide administrative support to the Commercial Manager.
• Identify and implement process improvements.

Skills

Organisational skills

Interpersonal communication

Problem-solving

Microsoft Office

Tools

Safety management software (e.g., InnDex)

Job description

To coordinate and oversee the day-to-day operations of the Site Services Department, ensuring that all on-site installation and maintenance achieves are properly resourced, planned, and compliant with safety and quality standards. The role provides critical administrate and operational support to ensure the smooth delivery of field-based projects and acts as holiday cover for the Commercial Manager.

Key Responsibilities

• Work Planning & Coordination:

  Schedule and coordinate achieves for the Site Services Team, managing both internal and subcontracted personnel to ensure timely project delivery.

• Pre-Site Documentation & Compliance:

  Prepare and submit all pre-site onboarding documentation, including Risk Assessments, Method Statements (RAMS), Health & Safety packs, and equipment hire forms to enable prompt work commencement.

• Post-Project Reporting:

  Collate and complete post-job reports with the required detail, ensuring traceability and accurate project documentation.

• Resource & Inventory Management:

  Monitor and manage stock levels of site consumables, including PPE, cleaning materials, and equipment. Ensure replenishment aligns with procurement procedures and cost‑control policies.

• Record Keeping & Legal Compliance:

  Maintain accurate, up-to-date records of site achieves, maintenance logs, contractor certification, and other documentation required under UK health, safety, and employment regulation.

• Commercial Support:

  Provide administrate and operational support to the Commercial Manager, including covering duties during absence or annual leave.

• Continuous Improvement:

  Identify and implement process improvements to increase operational efficiency, reduce costs, and support departmental growth.

Skills, Knowledge & Experience

Essential

• Proven experience coordinator contractors and services across Multiple maintenance or installation projects.
• Strong organisational skills with the ability to plan, prioress, and multitask in a fast paced environment.
• Excellent interpersonal and communication skills with a collaborative “team player” approach.
• Demonstrated problem‑solving ability and proactive attitude.
• Competence in Microsoft] Office (Word, Excel, PowerPoint, Outlook).
• Understanding of H&S and compliance processes in technical or industrial environments.
• Experience in planning or coordinator achieves within engineering, construction, or heavy industrial sectors.

Desirable

• An interest in mechanical engineering or technical work.
• Experience using safety management software (e.g., InnDex or equivalent).
• Familiarity with UK contractor compliance and CDM regulation.
• Full UK driving licence