Site Admininstrator

Bilfinger; Wales; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading engineering and maintenance provider is seeking an administrative support professional in Wales. The role involves managing various office tasks, ensuring safety compliance, and supporting site operations. Candidates should have strong organizational skills and experience in administrative roles. Competitive salary and comprehensive support provided.

Qualifications

• Experience in administrative support roles.
• Ability to manage various office tasks efficiently.
• Familiarity with safety data and compliance protocols.

Responsibilities

• Input Bilfinger safety data into Active systems.
• Support site payroll and manage timesheets.
• Collate and maintain project asset registers.
• Manage office communications and records.
• Order and manage office supplies and consumables.
• Handle guest and client interactions.
• Manage training requirements for personnel.

Job description

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.

This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.

The Role

To support day to day site operations within the project.

Key Responsibilities

Perform a wide range of Office based tasks to include but not limited to or in any order of priority - the following:

• Inputting Bilfinger safety data into Active (PASTA, Safe Card & Process Safety Card, Tool Box Talks, Briefings etc.)
• Support site Payroll (weekly timesheets compilation & input on Mpower)
• Collate and maintain the projects asset register including control & distribution of assets (sign-IN & OUT)
• Meeting Room booking & buffets
• Handling guests and clients i.e. sign & out register etc.
• Managing and routing office communications (On-site project folders, CPP requirements).
• Preserving project records - filling electronic and printed records
• Managing & ordering stationary & consumables i.e. potable water/waste removal/office cleaning products/waste removal/milk round etc.
• Goods receipt (GRN) notifications (Proof of Deliveries/Collection Notes etc.)
• Various other duties to support the team, as required
• Identify & record specific training requirements and manage the on-boarding tracker/matrix
• Responsible for the on-site administrative duties i.e. IT requests, PPE/Clothing provisions, recoding issuance of PPE and office space.
• Manage the data input to the Bilfinger competency management platform (ONBOARD) at a project level
• Responsible for ensuring the administration between training providers and any on-site/contract personnel, AIS, ECITB and ONBOARD is managed effectively
• Assist the Contract Safety Team for the coordination of internal comms and training
• Be the focal point for all training requests for personnel on the Contract to meet BUK & NGT minimum requirements as well as any Core Competencies

If you wish to speak to a member of the recruitment team, please contact 01224 246246.

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