SharePoint Data Administrator

Sword Group; Aberdeen City; On-site; GBP 100,000 - 125,000; Full time

Job summary

A leading technology consultancy in Aberdeen is seeking a SharePoint Data Administrator to manage and protect information using SharePoint and Microsoft 365. The role involves administering environments, designing metadata structures, and implementing governance policies. Ideal candidates have experience with SharePoint and strong communication skills. The company offers flexible working, personalized career development, and comprehensive benefits.

Benefits

Personalised Career Development

Flexible working arrangements

Generous benefits package

Qualifications

• Experience with SharePoint and Microsoft 365 ecosystem.
• Understanding of metadata and taxonomy design.
• Familiarity with information governance frameworks.

Responsibilities

• Administer and maintain SharePoint environments.
• Design and implement metadata models and taxonomies.
• Develop and enforce governance policies.

Skills

Experience with SharePoint Online/Server

Information architecture knowledge

SQL

PowerShell

Excel

Power BI

Communication skills

Education

Degree in Information Management or Computer Science

Job description

About the Role

As a SharePoint Data Administrator, you’ll play a key role in how our clients structure, manage, and protect their information. You’ll ensure that content is not only stored securely, but is easy to find, share, and use across the business.

From configuring SharePoint environments and implementing governance policies, to enabling seamless integration across Microsoft 365, this role offers the chance to make a tangible impact on how organisations collaborate and unlock value from their data.

This is a varied role that blends day-to-day SharePoint administration with longer-term digital transformation initiatives. No two days will be the same – one day you might be troubleshooting site performance, the next you could be developing metadata models or advising stakeholders on best practice for document management.

As the SharePoint Data Administrator, you will:

• Administer and maintain SharePoint environments, including site collections, libraries, lists, workflows, and permissions.
• Design and implement metadata models, taxonomies, and content types to improve classification and searchability.
• Develop and enforce governance policies to support effective, secure, and compliant use of SharePoint.
• Work with stakeholders to deliver tailored SharePoint solutions that enhance collaboration and knowledge sharing.
• Provide training and support to users on document management standards and best practice.
• Manage data lifecycle processes including classification, retention, archiving, and disposal.
• Monitor performance, conduct audits, and troubleshoot issues to maintain system reliability.
• Facilitate integration between SharePoint, Microsoft 365 tools, and other data platforms.
• Contribute to digital transformation initiatives through automation and process improvement.

We’re looking for someone who enjoys making information easier to manage, share and protect. If you’ve worked with SharePoint and the wider Microsoft 365 suite, and you’re keen to apply your skills in a collaborative and forward-thinking environment, we’d love to hear from you.

You’ll bring some of the following:

• Experience with SharePoint Online/Server and Microsoft 365 ecosystem.
• An interest in information architecture, metadata, and taxonomy design.
• Skills in tools such as SQL, PowerShell, Excel, or Power BI.
• Awareness of information governance frameworks (e.g. ISO 15489, COBIT, DAMA-DMBOK).
• Strong communication skills, with the confidence to work closely with a variety of stakeholders.
• The ability to turn business needs into effective, practical solutions.
• A degree in Information Management, Computer Science, or a related discipline would be helpful, but we’re equally open to those with hands-on experience and a passion for getting the best out of data and collaboration tools.

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success.

We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life. In addition to a Competitive Salary, here's what you can expect as part of our benefits package:

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
• Flexible working: Flexible work arrangements to support your work-life balance. We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can.
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more….

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don’t tick all the boxes but feel you have some of the relevant skills and experience we’re looking for, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. Your perspective and potential are important to us.

If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments.

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