Senior Secretarial Services Manager

Larbey Evans Ltd; United Kingdom; Hybrid; GBP 97,000 - 115,000; Full time

Job summary

A prestigious law firm in the United Kingdom is seeking a Senior Secretarial Services Manager to lead office management within their London office. The role involves overseeing a team of over 20 PAs, managing performance reviews, and organizing training programs. Ideal candidates will have over 5 years of law firm experience, familiarity with UK employment law, and strong people management skills. Benefits include hybrid working arrangements and a competitive salary package.

Benefits

Salary up to £115,000

Health and well-being benefits

Fertility and family-friendly programs

Hybrid working arrangement

Qualifications

• 5+ years of office management experience in a law firm.
• Previous people management experience of a PA population.
• Familiarity with basic UK employment law.
• Flexibility with working hours and ability to travel as required.

Responsibilities

• Manage all aspects of PA employment including recruitment and coaching.
• Partner on onboarding new hires in the London office.
• Organise and oversee office-wide training programmes.
• Act as lead administrative manager in absence of the Regional Director.
• Assess staffing needs and arrange overflow support.
• Lead PA performance reviews and submit proposals to HR.
• Schedule and chair regular PA meetings and social events.
• Prepare and manage the annual budget for PA costs.

Skills

Office management experience in a law firm

People management

Familiarity with UK employment law

Flexibility with working hours

Job description

Senior Secretarial Services Manager

AnincredibleopportunityhasarisenwithoneofoureliteUSlawfirmclientsforaSenior Secretarial Services Manager tojointheirLondonofficeintheheartoftheCity. Inthisrole,youwillbeworkingcloselywiththeRegionalDirectorinvariousaspectsofofficemanagement,includingdirectlymanagingthe20+PAsinLondon.

• Salaryto£115,000
• Fantasticemployeehealth,physical,andwellbeingbenefitsandpackages
• Fertilityandfamily-friendlybenefitsandsupportprograms
• Hybridworking–4daysintheoffice/1dayremote
• OfficewithinwalkingdistanceofLiverpoolStreetandFenchurchStreetstations

Key Responsibilities of the Senior Secretarial Services Manager:

• InconsultationwithHR,manageallaspectsofPAemployment,includingattendance,recruitment,flexibleworkingrequests,mentoring,andcoaching
• PartnerwiththeRegionalDirectorononboardingnewpartnerhiresintheLondonoffice
• WorkwiththeRegionalDirectortoorganiseandoverseeofficeandfirmwidetrainingprogrammes,includingofficeandfirmupdates
• ActasleadadministrativemanagerintheRegionalDirector’sabsence,ensuringappropriateoversightandapprovals
• CoordinatePAattendance,assessstaffingneeds,andarrangeoverflowsupportasrequired
• Leadmid-yearandannualPAperformancereviewsandsubmitsalaryincreaseandbonusproposalstoHR
• ScheduleandchairregularPAmeetings,organiseteamsocialevents,andpromoteparticipationinofficeactivities
• PrepareandmanagetheannualbudgetforPAcostsandotherassignedexpenses,monitoringperformanceagainstbudget

Skills & Requirements of the Senior Secretarial Services Manager:

• 5+years’officemanagementexperienceinalawfirm
• PreviouspeoplemanagementexperienceofaPApopulation,includingperformancemanagement
• FamiliaritywithbasicUKemploymentlaw
• Flexibilitywithworkinghoursandabilitytotravel,asrequired