Senior Personal Assistant - 12 month fixed term contract

Gowling WLG; Birmingham; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading law firm in Birmingham is seeking an experienced Senior Personal Assistant to support lawyers with administrative tasks and client management. The role requires excellent organizational skills, advanced proficiency in Microsoft Office, and a proactive approach to ensure operational efficiency. This position also offers a hybrid working model, 25 days of annual leave, and generous benefits including private medical insurance and professional development opportunities.

Benefits

Hybrid approach to office and remote working

25 days annual leave with option to buy extra leave

Free private medical insurance

Generous pension allowance

Life assurance covering four times salary

Three-month sabbatical every five years

Maternity, paternity, and adoption leave schemes

State of the art offices in Birmingham

Training and personal development opportunities

Qualifications

• Advanced proficiency in Microsoft Office and research tools.
• Ability to manage routine client inquiries and prioritize tasks under pressure.
• Attention to detail and adaptability are crucial.

Responsibilities

• Support lawyers with day-to-day administration and client management.
• Coordinate meetings and travel, manage diaries and documentation.
• Facilitate communication across teams and assist with billing.

Skills

Microsoft Office

Time Management

Communication Skills

Office Experience

Personal Assistant Experience

Tools

Google Docs

QuickBooks

Job description

About the role

We have a great opportunity for an experienced Personal Assistant to join our Real Estate Group in our Housing Development and Regeneration (HDR) in Birmingham as a Senior Personal Assistant on a 12-month fixed term contract.

You will be responsible for supporting our lawyers with the day-to-day administration client management and financial responsibilities.

As a vital support in client relationship management you’ll oversee a range of administrative duties from coordinating meetings and events to managing diaries travel and documentation. You’ll facilitate clear communication across teams assist fee earners with billing and marketing tasks and uphold high service standards. With a proactive and organised mindset you’ll help ensure operational efficiency contribute to team growth and enhance the overall client experience.

About you

We’re seeking a proactive and reliable professional with advanced proficiency in Microsoft Office and research tools alongside excellent communication and organisational skills. A confident telephone manner is essential as is the ability to manage routine client enquiries prioritise tasks under pressure and take initiative when needed. Key attributes include attention to detail adaptability and a positive team-oriented approach. Previous experience in a similar role ideally within a legal environment is preferred.

What We Can Offer You

The opportunity to work for a firm which has been recognized as one of the best places to work in the UK and has been ranked by Great Place to Work for 25 consecutive years.

Excellent benefits including

• A hybrid approach to office and remote working.
• 25 days annual leave with the option to buy up to a week’s extra annual leave
• Free private medical insurance and the option to add family members
• A generous pension allowance
• Life assurance covering four times your annual salary
• The chance of a three-month sabbatical every five years
• Maternity paternity and adoption leave schemes
• A range of health and wellbeing programmes
• State of the art offices in Birmingham with an onsite restaurant
• Opportunities to flourish in your role through training and personal development

Equal Opportunities

Gowling WLG is committed both to promoting equality and diversity in the firm and to Equal Opportunities in employment. The firm believes in equality of opportunity regardless of race or racial group (including colour nationality ethnicity national origins) religion or belief age disability sexual orientation sex gender re-assignment and gender identity marriage and civil partnership and pregnancy maternity and paternity. This also includes any incidents of perceptive or associative discrimination and harassment.

At Gowling WLG we seek to attract and retain talented people from a diverse range of backgrounds and cultures to create an exciting and rewarding place to work. Our aim is to fulfil everyone's potential and together to achieve personal and business goals.

If you have any queries in relation to this position or would like to see a full job description please contact Meg Astley at

Required Experience

Senior IC

Key Skills

• Senior Care
• Time Management
• Google Docs
• Hoyer Lift
• QuickBooks
• Infection Control Training
• Caregiving
• Office Experience
• Personal Assistant Experience
• Home Care
• Alzheimers Care
• Administrative Experience

Employment Information

• Employment Type: Full-Time
• Experience: years
• Vacancy: 1