Senior Finance Assistance

Edgeview Homes Limited; Kinver; On-site; GBP 25,000 - 35,000; Full time

Job summary

A growing care provider is seeking a Senior Finance Assistant to join their finance team in Kinver. The successful candidate will be responsible for maintaining financial records, processing payments, and supporting financial operations. This is a key role requiring expertise in Sage 50 Accounts and reconciliation skills. The position is office-based with working hours from 8am to 4pm, Monday to Friday. The team plays an essential role in decision-making, providing support for high-quality service delivery to vulnerable adults.

Qualifications

• Experience in maintaining accurate financial records.
• Ability to handle invoicing and reconciliation.
• Proficiency in using Sage for financial management.

Responsibilities

• Support the Finance Team by undertaking financial duties.
• Create and manage client invoices and payments.
• Reconcile client accounts monthly and support payroll processing.

Skills

Financial record maintenance

Sage 50 Accounts expertise

Reconciliation skills

Analytical skills

Communication skills

Education

Experience in finance

Tools

Sage 50 Payroll

Microsoft Office (Excel & Word)

Job description

To support the Finance Team by undertaking financial duties as well as other generalist administration duties as instructed by the Finance Manager.

• Inputting purchase invoices onto Sage 50 Accounts with minimal mistakes or discrepancies.
• Auditing and maintaining Petty Cash payments, inputting onto Sage Accounts and resolving any issues.
• Raise invoices for any client related expenditure such as holidays, mileage, TV Licences, damages, etc.
• Auditing and maintaining clients' money sheets and resolving any issues.
• Assisting with utility invoicing for supported living client's utility usage.
• Preparing the monthly aged creditors run ensuring that suppliers are paid within a timely manner and in accordance with payment terms.
• Produce remittance advice notes for suppliers.
• Client Accounts: Access Client accounts using online Bankline system daily and general management of receipts and payments.
• Daily reconciliation of the clients account from client global account to CareMaster system.
• Processing payments/management of client's invoices/bills.
• Month end reconciliation of client accounts/produce balance sheet.
• Purchasing requirements for clients and liaising with relevant suppliers.
• Liaising with different homes to establish/prepare client personal money requirements and organise any related paperwork.
• Monitor individual client bank accounts and update monthly ledger sheets, reporting any changes or anomalies to DWP and compiling any information requested by DWP.
• Liaising with Appointees/family members regarding personal allowance requests.
• Submitting monthly transaction history records to appointees/family members.
• Input client resident account transactions onto CareMaster, and reconcile CareMaster data with manual or other records.

Cover for Administrative Assistance in absence:

• Purchasing requirements for the Company and liaising with relevant suppliers.
• Purchasing requirements for clients and liaising with relevant appointees and suppliers.
• Document production using various systems: Sage 50 Accounts, Sage 50 Payroll, CareMaster, Microsoft Outlook (emails) & Microsoft Office (Excel & Word).
• General office operations, including filing and distribution of any relevant documentation.
• Answering phone calls and handling requests in a professional manner.

Cover for Finance Manager in absence:

• Daily reconciliation of company accounts.
• Updating of relevant spreadsheets.
• Updating sales and purchasing transactions in Sage 50 Accounts.
• Effectively manage cash flow.
• Reconcile payments received to local authority remittance advice notes.
• Complete monthly PAYE calculation and salary journal on Sage 50 accounts.
• Chasing any debt recovery or queries regarding client fees with Local Authorities/CCGs.
• Manage CareMaster software programme for sales recording and produce sales invoices/credit notes for client fees in line with relevant payment periods.

General:

• Assist/cover for payroll as and when required using Sage 50 Payroll.
• Complete any ad hoc financial information requests from the Finance Manager, HR or Operations Teams.
• Post holder may also be required to undertake any other duties reasonably required.
• Liaising with CEO/director on any queries.

About Edgeview Homes:

Want to work in a growing care provider? Have experience in finance? Edgeview Homes is a growing organisation that is dedicated to providing high-quality support services to vulnerable adults across eight locations. The finance team plays a crucial role in the business, supporting operations in making strategic decisions. We are looking for a Senior Finance Assistant to join our growing finance team. This is a key role requiring the need to maintain accurate financial records, support daily accountancy processes and ensuring smooth financial operations across the business. We are looking for a person who can work independently while still being a team player.

The hours of work will be 8am - 4pm Monday to Friday, although this can vary at times depending on the needs of the business.

The role is office-based in Kinver.