Senior Executive Assistant- To Chief Of Staff

Gordon Yates Recruitment Consultancy; England; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading recruitment agency is looking for a Senior Executive Assistant to support the Chief of Staff for 4 months in London. This role involves providing high-level administrative support to senior management, ensuring effective communication and organization of meetings. Candidates should have managerial qualifications and significant experience in a similar role. The position requires strong communication skills, discretion, and the ability to make informed decisions, with a hybrid working model of 4 days in-office and 1 from home.

Qualifications

• Experience of supporting senior-level governance meetings.
• Senior-level administrative experience with significant responsibility.
• Strong interpersonal skills with understanding of organisational dynamics.

Responsibilities

• Provide first-class direct support to the CEO and board chair.
• Ensure senior staff are well prepared for meetings.
• Prepare correspondence on behalf of senior management.

Skills

Exceptional organisational communication skills

Ability to make sound, informed decisions

High level of discretion

Education

Higher level management / business administration qualification

Job description

Seeking Senior Executive Assistant

Our client is seeking an Senior Executive Assistant to support the Chief of Staff.

We are looking for an enthusiastic individual to join their team for 4 months; whilst they look at their recruitment.

Regents Park – 4 days a week in the office and 1 from home, 9‑5 Monday‑Friday.

Salary £(phone number removed)

Previous experience within a similar fast‑paced EA/PA position would be essential.

Who will you be working for?

Our client is a London & Liverpool based not‑for‑profit membership organisation for healthcare professionals; they are innovative leaders in the sector’s best practice. They have several locations throughout the UK.

This role is based in their London Office; Regents Park.

What will you be doing?

The role is a senior post within the Executive Office, working across functions and closely with senior members of staff, senior fellows and trustees, handling sensitive information at the highest level of the organisation and supporting directly the responsibilities of the chief of staff.

The post‑holder will be required to work with a degree of independence and demonstrate a mature level of decision‑making to effectively manage / elevate emerging risks and issues.

Responsibilities

• Provide first‑class direct support to the CEO, president and chair of the board of trustees by ensuring efficient coordination and management of diaries, mail, meetings, preparation of agendas, collating information, organizing and recording meetings as required.
• Ensure the president, CEO and chair of trustees are well prepared for meetings, collating, and where appropriate preparing documents, briefing papers, reports and presentations as required.
• Work with senior levels of the client’s governance including the PRCP, CEO, senior officers, college officers and executive leadership to ensure effective communication and flow of work and to promote collaborative working across all areas of the college to maintain quality in the delivery of organisational objectives.
• Prepare correspondence and communications on behalf of the president, CEO and chair of the board of trustees as required.
• Manage the authorisation and processing of invoices and expenses relating to the president, trustees and executive office.

Qualifications & Skills

• Higher level management / business administration qualification or equivalent work‑based experience with evidence of continuing professional development in business administration.
• Exceptional organisational communication skills.
• Experience of supporting senior‑level / governance meetings.
• Senior‑level administrative experience which has included a significant degree of responsibility and autonomy.
• Ability to make sound, informed decisions, assessing risks and taking accountability for outcomes.
• High level of discretion and strong interpersonal skills, understanding organisational dynamics, culture and politics.

Desirable

• Event management experience.
• Senior level administrative experience within the NHS / charity / membership organisation.
• Understanding of the NHS.