Senior Executive Assistant

Universal Business Team; The Image; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

A growing international company in the education and design sector is seeking a proactive Executive Assistant to support a small team of Directors. In this dynamic role, you will manage diaries, coordinate meetings across time zones, and prepare essential documents to keep everyone aligned. The ideal candidate is organized, a strong communicator, and able to juggle multiple tasks while maintaining confidentiality and professionalism. This position offers a salary between £40,000 - £50,000, along with various perks including an annual bonus and flexible working options.

Benefits

Annual bonus after probation

Car/car allowance

25 days holiday + 8 bank holidays

Free parking

Lunch provided on-site

Auto-enrolment pension

Potential hybrid working

Involvement in international projects

Qualifications

• Ability to manage multiple priorities without losing focus.
• Experience supporting senior leaders or executives.
• Discretion when handling sensitive information.

Responsibilities

• Manage diaries and coordinate meetings across time zones.
• Capture actions from key meetings and follow up.
• Prepare summaries and reports to keep the team aligned.

Skills

Highly organized

Clear communicator

Tech-savvy

Problem-solving

Commercial awareness

Job description

We’re looking for a confident, proactive Executive Assistant to work closely with a small team of busy Directors leading a growing, international business in the education and design sector. This is a hands-on, varied role where no two days are the same. You’ll be the person who keeps things running smoothly behind the scenes – managing diaries, coordinating meetings across time zones, following up on key actions, and helping the leadership team stay one step ahead. If you love making things happen, enjoy variety, and take pride in keeping people organised and informed, this could be the perfect next step for you. What You’ll Be Doing:

• Sitting in on key meetings, capturing actions and making sure they’re followed up.
• Preparing summaries, presentations, and reports to keep everyone aligned.
• Managing busy diaries and protecting time for what really matters.
• Coordinating travel, logistics, and international schedules.
• Drafting correspondence and keeping communication clear and professional.
• Acting as a trusted point of contact for internal teams and external partners.
• Using your initiative to keep things moving when the Directors are travelling or unavailable.
• Maintaining confidentiality and professionalism at all times.

You’re probably someone who enjoys being the "go-to" person – organised, reliable, and great at getting things done. You’ll be confident working closely with senior leaders, comfortable managing lots of moving parts, and able to make sound decisions on your own.

You’ll need to be adaptable, commercially aware, and quick to understand how different pieces of the business fit together. We’re looking for someone who is:

• Highly organised with a strong eye for detail.
• A clear, confident communicator.
• Able to juggle multiple priorities without losing focus.
• Discreet and trustworthy with sensitive information.
• Tech-savvy and comfortable using modern digital tools.
• A self-starter who takes ownership and solves problems proactively.
• Commercially aware, with a focus on results and business impact.

This would be a great fit for someone who thrives in a fast-moving environment and enjoys being at the centre of things. You’ll need to be quick-thinking, solutions-focused, and comfortable working alongside entrepreneurial leaders who move at pace.

If you like to take ownership, enjoy seeing projects through from start to finish, and have the confidence to make decisions independently, you’ll fit in well here.

• Salary between £40,000 - £50,000 (depending on experience)
• Annual bonus after probation
• Car/Car allowance
• 25 days holiday + 8 bank holidays
• Free parking
• Lunch provided on-site
• Auto-enrolment pension
• Potential hybrid working
• The chance to get involved in international projects and strategic work

Hours & Working Style

Core hours are 7:30am - 4:30pm, with flexibility depending on global meetings.

• One early weekly meeting at 7am.
• Occasional travel may be required.

Who This Role Would Suit