Senior Executive Assistant

Amex; City Of London; On-site; GBP 45,000 - 55,000; Full time

Job summary

A global travel management company in London is seeking an experienced Executive Assistant to support the President. This role requires 5 years of experience, strong organizational skills, and the ability to manage a complex schedule. You will be responsible for diary management, travel arrangements, and event planning. Candidates must demonstrate high discretion and excellent communication skills. This full-time position offers various employee benefits.

Benefits

Health and welfare insurance plans

Retirement programs

Parental leave

Travel perks

Qualifications

• 5 years of experience in an administrative or executive assistant role.
• Ability to build strong relationships with key internal stakeholders.
• Excellent communication skills to work with various levels of the organization.
• High level of discretion and confidentiality with sensitive information.
• Proactive and autonomous worker, especially during the President's absence.

Responsibilities

• Manage the Executive's complex diary across multiple time zones.
• Prepare travel itineraries and arrange all aspects of business travel.
• Coordinate press interviews and employee communications.
• Process all expenses and approvals for the Leadership Team.
• Plan and coordinate events ensuring smooth execution.

Skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft Powerpoint

Calendar Management

Microsoft Excel

Administrative Experience

Google Suite

Job description

Amex GBT is a place where colleagues find inspiration in travel as a force for good and through their work can make an impact on our industry. Were here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

The Executive Assistant provides comprehensive administrative and operational support to the President acting as a key liaison between the President and internal / external role requires strong organizational skills excellent communication and the ability to manage a highly demanding schedule while maintaining a high level of confidentiality and discretion.

What You’ll Do

• Support Executive with Complex diary management across multiple time zones. Coordinate internal / Customer / Board meetings. Determine and prioritise diary commitments as well as personal commitments.
• Prepare detailed travel itineraries and arranging all aspects of business travel including off-site meetings processing of visas fast track and accommodations to ensure seamless travel. Ability to anticipate potential issues where possible.
• Work closely with Internal and External Communication to coordinate press interviews external speaking commitments and employee communications such as strategic announcements newsletters and filming.
• General administrative duties such as processing of all expenses as well as approval of team expenses travel and Compliance requests for the Leadership Team. Including renewal of private club and business networking memberships personal Board commitments and arranging gifts for customers employees and suppliers.
• Plan and coordinate events including meetings conferences employee townhalls and social gatherings ensuring smooth execution and logistical support such as arranging meeting rooms technical requirements catering and refreshments both locally and internationally.
• Liaising with external lawyers PR consultants key customers and airlines / hotel executives.
• Inbox management - responding where needed and flagging priorities. Access and input confidential data in HR People Management application Workday

What We’re Looking For

• 5 years of experience in an administrative or executive assistant role preferably within a large organization or global environment / C-level leaders
• Ability to build strong relationships while working closely with key internal stakeholders across all departments and regions.
• Excellent communication skills are a must as you will be working with people across all areas and levels within the organization.
• Must have the ability to work autonomously and be pro‑active in the President's absence when traveling.
• Maintain a high level of discretion and confidentiality when handling sensitive information and correspondence.
• Some personal work is required with occasional out of hours contact in emergencies.
• High level of technical skills with windows‑based software including MS Word Excel PowerPoint and Outlook

Location

London United Kingdom

The #TeamGBT Experience

Work and life : Find your happy medium at Amex GBT.

Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans retirement programs parental leave adoption assistance and wellbeing resources to support you and your immediate family.

Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

Develop the skills you want when the time is right for you with access to over 20000 courses on our learning platform leadership courses and new job openings available to internal candidates first.

We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups centered around common identities or initiatives to discuss challenges obstacles achievements and drive company awareness and action.

And much more!

A ll applicants will receive equal consideration for employment without regard to age sex gender (and characteristics related to sex and gender) pregnancy (and related medical conditions) race color citizenship religion disability or any other class or characteristic protected by law.

Additional disclosures in accordance with the LA County Fair Chance Ordinance.

Furthermore we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data please consult the Amex GBT Recruitment Privacy Statement.

What if I dont meet every requirement If youre passionate about our mission and believe youd be a phenomenal addition to our team dont worry about checking every box; please apply anyway. You may be exactly the person were looking for!

Required Experience: Senior IC

Key Skills

• Microsoft Outlook
• Microsoft Word
• Personal Assistant Experience
• Microsoft Powerpoint
• White Papers
• Calendar Management
• Microsoft Excel
• Sharepoint
• Administrative Experience
• Budgeting
• DoD Experience
• Google Suite

Employment Type: Full-Time

Experience: years

Vacancy: 1