Senior Administrator

Aspris; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

A children's services organization is seeking a full-time Senior Administrator to lead their administrative operations. You'll manage a small team to ensure effective processes in payroll, finance, and HR functions. The ideal candidate has experience in team leadership, multitasking, and is proficient with Microsoft Office. A supportive working environment is provided to help you flourish in your career while making a difference in the lives of young people. This role also involves managing recruitment processes and providing administrative support.

Benefits

Exclusive access to reward and discount scheme

Wellbeing support

Cycle to work scheme

Comprehensive training and career progression

Qualifications

• Experience managing an administration team.
• Ability to work collaboratively with staff.
• Experience handling payroll and human resources.

Responsibilities

• Lead the administration operations to ensure smooth running.
• Manage payroll, finance, and HR functions.
• Coordinate the recruitment and onboarding of new staff.

Skills

Experience in leading teams

Proficient in Microsoft Office, Excel, and Word

Excellent time management skills

Multitasking ability

Experience in payroll and HR functions

Job description

Sedgemoor Manor School are recruiting for a full-time Senior Administrator to join our dedicated and talented education administration team.

The School

Sedgemoor Manor is a specialist day school for young people who have needs associated with a diagnosis on the autistic spectrum/SPLD and are aged between 7 and 19 years. Our tailored approach means we can support young people with a wide range of learning difficulties. We accept that young people who are referred to us may have previously experienced a ‘cycle of failure’ and our aim is to have a transformational impact on their lives by having them experience a ‘culture of success’. We support all young people to achieve successful outcomes so that they can progress to experience fulfilling and rewarding lives.

Sedgemoor Manor School is very different to most schools, set in a calm idyllic site with several buildings for our small teaching groups (maximum 6 pupils) to engage and learn. We are almost at capacity with 100 places for pupils in year 3 through to sixth form. Pupils at Sedgemoor are autistic and are being supported in working towards overcoming various challenges. The staff, curriculum, site and experiences here enable them to thrive and achieve excellent accreditation. Many pupils go onto college and university.

The Role

As Senior Administrator your role will be to lead the administration operations within the school to ensure it runs smoothly at all times and will include line management of the current administration team.

You and your team will manage the business administration functions of the school, including payroll, finance, HR, referrals, transport and fleet coordination and much much more, with support from the Head teacher and Regional Business Manager.

Our benefits include

• Exclusive access to reward and discount scheme
• Blue Light discount card
• Comprehensive induction
• Commitment to your ongoing training and career progression
• Paid for enhanced PVG/DBS
• Wellbeing support
• Cycle to work scheme and more!

Main Duties

• Line manage the administration team (2) to ensure administrative tasks are completed as instructed, to deadline and to a high standard.
• Ensure the effective operation of administrative processes and procedures, recognising the importance of enquiries or issues and applying the appropriate prioritisation.
• Assist in the development and maintenance of specific administrative processes / systems, for example effective record keeping and filing systems.
• Liaise and work collaboratively with internal stakeholders including site-based staff and wider central services functions (Finance, HR, Recruitment).
• Take a lead role in the recruitment of new employees by providing administrative support to managers, undertaking a range of pre-employment checks, and ensuring recruitment is legal, safe and meets regulatory standards.
• Oversee financial and accounting administration - invoices, processing of petty cash, checking transactions and undertaking reconciliation in line with academy financial procedures.
• Processing local payroll, ensuring systems are updated in an accurate and timely manner.
• Liaise with external stakeholders including parents/carers, local authorities to arrange visits, meetings to support the referrals and admissions process.
• Facilitate and co-ordinate the organisation of the new pupil admission and transition process including new starter pack and new pupil orientation.
• Work alongside and support the Regional Business Manager with the day-to-day administration queries.

We are looking for someone who

• Has some experience of leading teams and is confident taking a lead role in regard to specific processes / pieces of work with appropriate support if required.
• At all times will work collaboratively with relevant colleagues to fulfil the requirements of the role and contribute positively to the effective running of the administration function within the school.
• Has proven experience in multitasking and who is highly skilled and proficient in the use of Microsoft Office, Excel & Word.
• Has excellent time management and prioritisation skills in order to manage a varied and busy workload to meet deadlines.
• Have experience of overseeing payroll and other human resource / employee relations functions.
• Demonstrate flexibility and resilience to respond to the changing needs of those who we support.
• Have a strong “can do” attitude.

Above all, we provide a supportive and collaborative working environment where you can flourish in your career and feel incredibly rewarded by helping those who need it most.

If you want to progress in your career and to have a job for life, Aspris Children’s Services will help you there.

Aspris is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with Disclosure & Barring Service and at least 2 references which cover the last 3 years; for all our services we will request references from where you have worked with either Children or Vulnerable Adults. Please be advised that references may be requested prior to interview for roles within our Schools.