Secretarial Assistant

Career Legal; Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A prestigious legal firm in London is looking for a polished Legal Secretary to support senior Partners in a fast-paced capital markets team. This role offers direct exposure to top Partners and a chance for significant career progression within a respected firm. The ideal candidate will have 3-6 years' experience in a similar role, strong MS Office capabilities, and be exceptionally organized and adaptable. Excellent benefits include a 10% employer pension contribution and an on-site restaurant.

Benefits

10% employer pension contribution

Wellbeing allowance

Free breakfast & lunch daily

Qualifications

• 3–6 years in a Secretarial role or high-level admin role within legal or professional services.
• Exceptionally organized, adaptable, and confident managing competing demands.
• Polished and professional in communication and presentation.

Responsibilities

• Proactive day-to-day support using strong initiative and excellent judgment.
• Complex diary and email management; scheduling meetings across multiple time zones.
• Full international and domestic travel coordination.
• Managing confidential files and records with accuracy and discretion.

Skills

Microsoft Office

Adobe Pro

DMS platforms

Billing systems

Organizational skills

Tools

Aderant

Chrome River

InterAction

iManage

Job description

A superb opportunity has arisen for a polished, hard-working Legal Secretary to support two senior Partners within a high-volume, fast-paced capital markets team. This is an ideal role for someone proactive, driven, and committed to building a long-term career in a top-tier legal environment.

You’ll be joining a practice recognised for its exceptional growth, world-class talent, and involvement in some of the most high-profile matters in the market. The firm has been widely noted for its strategic expansion and its impact on the London legal market, described externally as one of the most significant and impressive growth stories in recent years.

Why This Firm Stands Out

• You will be supporting Partners within a firm that:
• Has experienced exponential growth in London, attracting some of the most respected senior lawyers from major global firms - a move described as one of the biggest lateral expansions the London market has seen.
• Is recognised as a global powerhouse, known for its strength in high-stakes litigation, private equity transactions, public M&A, and complex cross-border work.
• Is described as having a significant and positive impact on London, representing a major strategic investment in the city’s legal and financial landscape.
• In short: this is a unique chance to support at one of the fastest-growing, most respected, and most ambitious practices operating in London today.

Key Responsibilities

Responsibilities will evolve but will include:

• Proactive day-to-day support using strong initiative and excellent judgment
• Complex diary and email management; scheduling in-person and hybrid meetings across multiple time zones
• Full international and domestic travel coordination
• Close collaboration with Business Development on client engagement activities
• Acting as first point of contact: screening calls, correspondence, and managing confidential information
• Preparing and editing documents, presentations, spreadsheets, and correspondence
• Managing confidential files and records with accuracy and discretion
• Coordinating billing, invoicing, and expenses with Finance Leveraging internal systems and processes to maximise efficiency
• Supporting special projects and providing flexible assistance where needed

You will be:

• 3–6 years in a Secretarial role or high-level admin role within legal or professional services
• Technically capable across Microsoft Office, Adobe Pro, DMS platforms, and billing systems
• Exceptionally organised, adaptable, and confident managing competing demands
• Polished and professional in communication and presentation Proactive, dependable, and able to take ownership
• A strong team contributor with a positive, solutions-driven approach

What the role offers

• Direct exposure to Partners operating at the top of the London market
• A demanding and rewarding environment with high expectations and high recognitionA chance to be part of a firm known for its excellence, ambition, and world-class reputation
• Opportunities to grow your career in one of the most dynamic legal teams in the city

Why is stands out

• 10% employer pension contribution (no employee input)
• Wellbeing allowance Stunning on-site restaurant with free breakfast & lunch daily
• Systems used: Aderant, Chrome River, InterAction, iManage
• Office attendance: 5 days in office (flex to 4 for the right person)

If you are a polished, career-driven Legal Secretary seeking a role with genuine progression and prestige, I’d love to speak with you.