School Administrator

senploy; Huddersfield; On-site; GBP 20,000 - 24,000; Full time

Job summary

A supportive educational institution in Huddersfield is seeking a dedicated School Administrator. The role offers opportunities to provide vital administrative support, welcome parents and visitors, and ensure a positive school environment. The ideal candidate will be organized, discreet, and proficient in IT, and ready to contribute to the welfare and improvement initiatives for pupils. A competitive salary and benefits package is offered for the right candidate.

Benefits

Company Pension

Life Assurance

Employee Discount Scheme

Qualifications

• Experience in administrative support roles.
• Ability to handle confidential information with discretion.
• Proficiency in office software and equipment.
• Strong customer service skills.

Responsibilities

• Provide administrative support to the Head Teacher and management team.
• Maintain shared calendar and school information.
• Manage visitor sign-in and provide a warm welcome.
• Handle telephone queries and messages efficiently.

Skills

Communication skills

Organizational skills

IT proficiency

Discretion

Job description

SCHOOL Administrator

Basic Salary: £20,422 FTE £23,492.04

Contract: Term Time Only

Hours: 37.5 hours

Benefits: Company Pension, Life Assurance, Employee Discount Scheme

Location: Huddersfield, West Yorkshire

Start Date: ASAP

Are you ready to join a supportive and nurturing community that works together to achieve the very best outcomes for its pupils? If so, our new school in Huddersfield could be the perfect place for you to develop your career and make a real difference to the lives of children and young people.

About the School

Located in Huddersfield, Kirklees our new school offers a safe and supportive environment for pupils from 5 to 18 years old. We are part of the Polaris Community and have been passionately improving the lives of young people for over 30 years. Within the Polaris Community, we have Six SEN Schools across the UK that work together to provide each pupil with a tailored, diverse, and appropriate education in a safe, supportive environment that promotes engagement, inspires learning, and encourages achievement. We're also incredibly proud that 100% of our Education services have been rated as Good or Outstanding by Ofsted.

Role responsibilities

Polaris Education is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment.

• Promote the safeguarding and welfare of all pupils and visitors
• Promote and act on initiatives to improve Quality of Life and wellbeing for pupils and staff

Reception

The school administrator will provide a warm welcome for parents, visitors and colleagues and deal with their requests in an efficient and professional manner.

Key Tasks and Activities: Reception

• Answer the telephone in a friendly, professional and efficient manner and record and pass on messages as appropriate
• Ensure visitors sign in, sign the safeguarding disclaimer and are provided with a visitor's badge
• Accurately maintain the shared calendar and update the school information
• Provide refreshments for visitors
• Work on parent's evening and other evening events as required
• Have an effective and efficient resource process, keeping the resource ordering up to date and chasing where appropriate
• Inform the relevant staff member when deliveries arrive
• Distribute internal and external post and correspondence as appropriate
• Arrange the ID cards for all new starters and governors for the School
• Liaise when necessary with transport services and taxi suppliers for pupil transport
• Support education staff with providing work experience opportunities for pupils

Administration

Provide full administrative support to the Head Teacher, School Management Team and all other education staff at the school.

Key Tasks and Activities: Administration

• Produce letters and memorandums
• Undertake filing and photocopying; to assist users with the operation of the photocopier including changing inks and attempting to resolve issues.
• Be responsible for the maintenance and monitoring of the photocopier
• Provide administration assistance as required by the Leadership Team including ordering resources
• Ensure all information is treated confidentially and have absolute discretion at all times
• Accurately minute meetings as directed by the SLT (and where relevant, telephone conversations) with parents/carers;
• Schedule and attend school-based meetings with parents/carers as necessary;
• Use IT hardware and relevant software packages efficiently and effectively to access, manage, retrieve and share the various types of information as and when required.
• Use all items of office equipment, such as the photocopier competently and keep up to date with developments and changes to such equipment
• Maintain filing systems, both paper and electronic, efficiently and in accordance with current systems and processes
• Ensure that documents are prepared, and data is entered onto SIMS
• Undertake stocktaking and ordering of materials and equipment as required
• Deal with school correspondence / emails and phone calls
• To support the Headteacher with Local Authority correspondence and Quality Assurance paperwork/visits