Sales Admnistration Officer

Alvest Equipment Services; Kempston; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading equipment services provider in Kempston is seeking a Sales Administration Officer to oversee UK-related activities. The candidate will manage sales administration processes, monitor customer payments, and organize transport documentation. Experience in sales administration, along with good negotiation skills and knowledge of ERP systems, is essential. The role offers competitive compensation and the opportunity to work in a dynamic environment.

Qualifications

• Experience in sales administration or similar role.
• Familiarity with ERP systems.
• Strong negotiation skills.

Responsibilities

• Review commercial contracts.
• Check customers’ insurance policies and updates.
• Keep ERP database updated.
• Monitor customer payments and follow up on receivables.
• Organise transport of goods and prepare documentation.

Skills

Contract review

Insurance policy management

ERP database management

Customer payment monitoring

Transport cost negotiation

Job description

Alvest Equipment Services (AES) offers a complete range of excellent service for ground handling equipment in the airport environment. These services include equipment rental (short or long term), fleet management and equipment sharing, maintenance services, refurbishment and sale of used equipment. , as well as tailor-made advice. AES is an Alvest company, Ground Support Equipment worldwide leader with TLD, SAS, Sage Parts and AES.

As part of our development, we are looking for a Sales Administration Officer (ADV) for our site in Kempston to manage all Uk related activities.

Reporting to the Accountant Manager, you will be responsible for the administrative process related to sales as well as the international transport and customs clearance of units.

Your main responsibilities will include :

• Reviewing commercial contracts
• Checking customers’ insurance policies and carrying out annual updates
• Keeping the ERP database up to date
• Entering, setting up and monitoring contracts and invoicing in the ERP system
• Ensuring consistency between invoicing, the accounting department and the workshops
• Monitoring customer payments (in collaboration with the accounting and sales teams) and following up on outstanding receivables
• Issuing purchase orders for sister companies or third parties
• Monitoring lead times and invoicing
• Negotiating and providing transport cost estimates to the sales team
• Organising and monitoring the transport of goods (managing lead times with customers and sister companies, preparing collections and all transport and import / export documentation, tracking shipments, etc.)