Sales Administrator

Fox Resourcing and Recruitment Limited; Northampton; On-site; GBP 22,000 - 28,000; Full time

Job summary

A local recruitment agency in Northampton is seeking a detail-oriented Sales Administrator to manage office operations and assist in various administrative tasks. The role requires experience in office administration, proficiency in Microsoft Office, and strong communication skills. The ideal candidate will effectively handle multiple responsibilities in a professional environment. Benefits include on-site parking and a company pension.

Benefits

Company pension

On-site parking

Qualifications

• Proven office experience or administrative background is essential.
• Strong organisational skills with the ability to prioritise tasks effectively.
• Demonstrated ability to communicate professionally via phone and email.

Responsibilities

• Manage and organise daily administrative tasks, including filing and data entry.
• Handle incoming calls with professionalism.
• Maintain accurate records using Microsoft Office.
• Assist in scheduling appointments and coordinating meetings.

Skills

Organisational skills

Communication skills

Attention to detail

Proficiency in Microsoft Office

Data entry accuracy

Tools

Sage

Xero

Google Workspace

Job description

Job Overview

Our client urgently requires a Sales Administrator for a local company based in Northampton.

Hours are Monday to Friday 08.30-17.00pm.

We are seeking a highly organised and detail-oriented Administrator to join our team. The successful candidate will play a vital role in maintaining smooth office operations, managing correspondence, and supporting various administrative functions. This position offers an excellent opportunity for individuals with a strong background in office administration to contribute to a professional and dynamic environment.

Duties

• Manage and organise daily administrative tasks, including filing, data entry, sales order processing and document management.
• Handle incoming calls with professionalism, demonstrating excellent phone etiquette.
• Maintain accurate records using Microsoft Office programmes such as Word, Excel, and Outlook.
• Utilise Sage and Inhouse Systems for basic bookkeeping and financial record keeping.
• Assist in scheduling appointments and coordinating meetings for team members.
• Support the preparation of reports, presentations, and correspondence as required.
• Ensure the office environment remains tidy and organised at all times.
• Raise Sales Order for Production, Shipments Schedule, Air Way Bill Creation.

Experience

• Proven office experience or administrative background is essential.
• Proficiency in computer skills, including Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Experience with Sage, Xero or similar accounting software is desirable.
• Strong organisational skills with the ability to prioritise tasks effectively.
• Excellent typing speed and accuracy for data entry tasks.
• Demonstrated ability to communicate professionally via phone and email with clients and colleagues.
• Previous clerical experience or familiarity with administrative procedures will be advantageous.

What We Are Looking For

The ideal Administration will possess the following qualities:

• Previous administration experience is desirable (Open Office not required, but desirable).
• Strong organisation and time‑management skills.
• Ability to manage multiple tasks and work to deadlines. Excellent communication skills with a professional and positive approach.
• Confident using office software and willing to learn industry-specific systems.
• Attention to detail and a proactive attitude towards improving processes.

This role requires a proactive individual who can manage multiple responsibilities efficiently while maintaining high standards of accuracy. The ideal candidate will possess excellent organisational skills, be proficient in relevant software tools, and demonstrate a professional attitude at all times.

Benefits

• Company pension.
• On-site parking.

Data Protection Notice

Fox Resourcing & Recruitment will use the information provided in your application for recruitment, selection, HR management, and employment-related purposes in respect of successful candidates. Your personal information will be kept confidential and will not be disclosed to third parties without your consent, except where necessary to verify information provided, deliver employment-related services (such as payroll or benefits), or comply with legal obligations. We maintain appropriate procedures and technologies to ensure the security, integrity, and confidentiality of all personal data from collection through to deletion. We process your data under our legitimate business interests in providing recruitment services, or where you have given explicit consent. You have the right to access, correct, or request deletion of your personal data, and to restrict or object to its processing, in accordance with the UK GDPR. To exercise these rights, contact us at [e-mail]. For more information on how we handle your data, please see our Privacy Policy.

Candidate Declaration

By submitting my application, I confirm that the information I have provided is true and complete. I consent to the use of my personal data as outlined above. I understand that providing false or misleading information may result in disqualification or dismissal.