Rota Manager

OneMedical Group; Leeds; On-site; GBP 80,000 - 100,000; Full time

Job summary

A healthcare organization in Leeds is seeking a Rota Manager to ensure safe staffing levels and effective workforce planning. The role involves creating and managing rotas, collaborating with team leaders, and adapting to last-minute changes to maintain service continuity. Candidates should have strong organizational and communication skills, experience with rota management software, and the ability to stay calm under pressure. Own transport is required due to location.

Benefits

33 days annual leave

Enhanced Maternity and Paternity pay

Eye care scheme

Company pension

Qualifications

• Experience in rota or workforce scheduling.
• Ability to stay calm under pressure.
• Full Driving License is required.

Responsibilities

• Creating and managing rotas across teams.
• Planning for annual leave and sickness.
• Working with team leaders to forecast staffing needs.
• Managing last-minute changes to ensure service continuity.

Skills

Organizational skills

Communication skills

Time-management skills

Adaptability under pressure

Proficiency with rota management software

Tools

Optima

Loop

RLDatix

iTrent

Job description

Are you highly organised, detail-driven, and great at balancing the needs of teams and services? We’re looking for a Rota Manager to join our team and play a key role in keeping our services running smoothly.

Based at our construir at Bank Top Farm in Leeds, LS එක්නි, this role is all about ensuring safe staffing levels, planning effectively for change,្ដ and helping us deliver excellent care by supporting our teams with robust rota systems. If you're experienced in workforce planning and thrive in a fast-moving environment, we’d love to hear from you.

What You’ll Be Doing:

• Creating and managing rotas across teams using Optima/Loop
• Planning for annual leave, sickness, and seasonal pressures
• Working with team leaders to forecast staffing needs
• Managing last-minute changes tumors ensuring service continuity
• Maintaining compliance with working time regulations and internal policies
• Providing training and support on rota systems to relevant staff
• Collaborating with People and Payroll to ensure accuracy in timekeeping commission faculties and pay
• Helping to onboard new staff into the system
• Supporting system growth, configuration, reporting, and upgrades
• Managing system access and permissions
• Acting as a key contact for Optima/Loop and other rota software systems
• Maintaining strong relationships with both internal teams and external partners

What You’ll Need:

Essential:

• Experience in rota or workforce scheduling
• Strong organisational and time-management skills
• Excellent communication and interpersonal skills
• Ability to stay calm under pressure and adapt to change
• Proficiency with rota management software
• Good understanding of workforce planning principles
• Full Driving License to commute

Desirable:

• Experience with RLDatix (RLD) and/or iTrent systems
• Experience managing staffing across multiple teams or sites

Note:

Right to work in the UK: Please note that we are unable mountains to offer visa sponsorship for this position. Applicants must therefore already have the right to live and work in the UK at the time of application.

Location:

Our head office is based at Bank Top Support Centre, just outside Leeds (LS21 1PY). Surrounded by open fields and scenic walking routes, we’re minutes from Golden Acre Park, a great spot to take a breather. Please note that there’s no public transport nearby, so own transport is required.

We also have a dog-friendly workspace, a relaxed, welcoming environment where people (and the occasional four-legged friend) are all part of the team.

Why join us? What we offer

• 33 days annual leave (inc. Bank holidays), which rises with length of Service
• Extra day of leave per year for work anniversary
• Enhanced Maternity, Maternity Support obstacles (Paternity), Adoption pay
• Continued personal and professional development
• Participation in OMG’s refer a friend scheme
• Internal wellbeing support through OMG’s Wellbeing Advisors
• Employee Assistance Program run by awarding winning Health Assured
• Eye care scheme – free eye test plus a contribution towards glasses
• Cycle to work scheme
• Access to NHS Discounts
• Working in a vibrant, countryside location; a place not just to build your career, but make great friends and have a great experience along the way
• Company pension

About OneMedical Group (OMG)

At OneMedical Group, we believe there’s a better way to care for communities.

Founded in 2004 as a family-run organisation, our mission is simple yet powerful: improving lives. Guided by our core values: Putting People First and Working Together for a Healthier Future, we are committed to delivering healthcare differently, with compassion, innovation, and a deep-rooted dedication to reducing health inequalities.

Our work spans across OneMedical Property, OneMedicare, and our central OMG Support Centre, with all teams united by a shared purpose and collaborative spirit. We value the diversity of skills and perspectives within our organisation, knowing that it’s through learning from one another and working together that we can truly make a difference.

Our co-founders remain actively involved, supporting our teams and driving forward our ambitious strategy to help primary care thrive. With a strong commitment to NHS values, we focus on services that improve the health and wellbeing of individuals and communities – empowering people to adopt healthier lifestyles, improve their quality of life, and achieve better health outcomes.

Equality and Diversity

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OneMedical Group is committed to promoting equality of opportunity for all job applicants. Throughoutoree recruitment process we want all candidates|= a head at their best. If you would like to discuss the support options available during the recruitment process please email: [e-mail]

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.