Rota Coordinator

Equals One Ltd; Leeds; On-site; GBP 26,000 - 31,000; Full time

Job summary

A healthcare staffing agency is seeking a highly organised Rota Coordinator to manage staff rotas and ensure consistent cover for their services in Leeds. You will respond to short-notice changes and coordinate staff availability effectively. Ideal candidates will possess strong communication skills and experience in scheduling or logistics. This full-time position includes participation in an on-call rota, with a salary range of £26,000 to £31,000 per annum brought together to make a genuine difference in healthcare operations.

Benefits

Ongoing training and development opportunities

Supportive team-focused environment

Qualifications

• Highly organised and calm under pressure.
• Ability to juggle multiple priorities effectively.
• Strong communication skills to build positive relationships.

Responsibilities

• Manage staff rotas to ensure consistent cover.
• Respond quickly to sickness and emergencies.
• Coordinate staff availability and manage leave.

Skills

Organisational skills

Strong communication

Calm under pressure

Experience in scheduling

Tools

Excel

Rota management software

Job description

Rota Coordinator

Location: Leeds

Salary: £26,000 to £31,000 per annum (depending on experience)

Hours: Full-time, permanent with on call duties – (Rotational basis 7am-11pm)

Are you a master of the "Scheduling Puzzle"?

In the world of healthcare, the right person in the right place at the right time doesn't just keep things running—it saves lives. We are looking for a highly organised, resilient, and proactive Rota Coordinator to join our team in 2026.

This isn’t just an admin role; you are the heartbeat of our operations. You will be the bridge between our dedicated staff and the clients who rely on them, ensuring that every shift is covered and every team member is supported.

The role

You will manage staff rotas to ensure consistent cover across services, responding quickly to sickness, emergencies and last-minute changes. Working closely with care staff and managers, you will coordinate availability, manage leave and handle shift changes efficiently. You will also take part in a rotational on-call system, providing out-of-hours support when required.

Key responsibilities include:

• Creating and maintaining staff rotas to ensure safe and consistent cover
• Responding to short-notice changes, sickness and emergencies
• Managing annual leave, shift swaps and availability in a fair and organised way
• Setting up and maintaining care packages on the electronic rota system
• Monitoring hours and ensuring compliance with Working Time Regulations
• Liaising with care staff, managers and other teams to support smooth service delivery
• Taking part in the on-call rota, including evenings and weekends on a rotational basis

What you bring to the team

• You will be highly organised, calm under pressure and confident in juggling multiple priorities.
• You’ll be a strong communicator who can build positive working relationships, handle sensitive situations with professionalism and remain focused in a fast-paced environment.
• Previous experience in scheduling, healthcare administration, logistics or workforce planning would be ideal. You should be comfortable using IT systems, including Excel and rota or workforce management software, and able to pick up new systems quickly.
• A flexible approach is essential, as care services operate seven days a week and the role includes participation in an on-call rota.

Why join us?

• A vital role where your work makes a genuine difference to people’s lives
• A supportive, team-focused working environment
• Ongoing training and development opportunities
• The chance to develop your skills within a busy and rewarding care setting

If you’re ready to take control of the rota and become a key part of a dedicated care service, we would love to hear from you.

Applicants must have the right to work in the UK. All appointments are subject to satisfactory references and an enhanced DBS check.

INDLS

Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.