Resource Bank Admin Assistant

Aneurin Bevan University Health Board; Cwmbran; Hybrid; GBP 22,000 - 27,000; Full time

Job summary

A leading NHS organization in Wales is seeking an administrative support professional to assist with various operational tasks. Responsibilities include creating reports, monitoring compliance, and liaising with bank workers. The role is full-time, Monday to Friday, with flexible working options. Candidates should possess good IT and communication skills, and knowledge of NHS procedures is preferred. The ability to speak Welsh is desirable but not mandatory.

Benefits

Flexible working hours

Extensive training and development opportunities

Occupational health support

Healthy work-life balance initiatives

Qualifications

• Good IT skills to manage reports and data.
• Ability to work in a busy office environment.
• Experience communicating effectively with diverse personnel.

Responsibilities

• Create monthly reports using Allocate BankStaff.
• Run ESR reports for training compliance.
• Email workers to organize cancellation meetings.

Skills

Basic IT skills

Communication skills

Experience in a busy office

Knowledge of NHS procedures

Education

Basic standard of education

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

The post holder will support the Resource Bank Operational Team with administrative duties.

Ensuring efficient processes are maintained and adhered to, allows the team to achieve the departments targets.To work within standard operating procedures, advice available as required.To plan and organise straightforward activities

Main duties of the job

Create monthly reports by exporting data from Allocate BankStaff to excel or word to provide analytical data to Divisions and Workforce.

Run reports in ESR for mandatory and statutory training compliance, maternity and sickness leave to monitor compliance andattendance.

Email bank workers to diarise informal cancellation meetings; request up to date contact details on ESR and to assist in the 6 monthlycleanse exercises for bank workers.

Promoting hard to fill shifts.

Run reports in ESR for mandatory and statutory training compliance, maternity and sickness leave to monitor compliance andattendance. Email Bank workers in relation to non compliance with thir training.

Restrict Bank workers who are not available for work due to sickness and maternity leave etc.

Register agency workers in the Allocate Bankstaff system.

Assisting with arranging payment of agency invoices.

This permanent opportunity is full time working Monday- Friday between the hours of 08:00-17:00. Agile working is in place offering some hours working from home and hours in the office at Llanfrechfa.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

About us

Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

Person Specification

Qualifications and Knowledge

• Good basic standard of IT skills.
• Good basic standard of education.
• Knowledge of administrative systems, information systems, clerical / office procedures and data input procedures acquired through on-the-job training

Experience

• Experience of working with a busy office environment
• Excellent IT skills in word, excel and outlook
• Experience of communicating with all levels of personnel.
• Experience of working with the NHS

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.