Remote Operations Assistant

HireLATAM; United Kingdom; Remote; GBP 40,000 - 60,000; Full time

Job summary

A leading recruitment agency is seeking a Remote Operations Assistant to support tasks related to expediting and accounting for a company that specializes in plumbing for ships. The ideal candidate should have experience in data entry, strong organizational skills, and be proficient in Microsoft Office. This remote position offers a salary of $1,200 USD/month and requires a voice/video recording for application consideration.

Qualifications

• Experience with data entry, or administrative roles preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.

Responsibilities

• Track and monitor orders to ensure they meet deadlines.
• Keep parties informed about order status and any issues.
• Provide administrative support to the accounting department.

Skills

Data entry

Microsoft Office proficiency

Attention to detail

Organizational skills

Time management skills

Ability to work independently

Tools

SAP

Microsoft Excel

Job description

HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.

Job Title: Remote Operations Assistant (100% Work From Home)

Location: Remote from Latin America

Position Type: Full-time

Salary: $1,200 USD/month

Schedule: Monday – Friday 7:30 AM – 4:00 PM Pacific Time

Job Overview

Our client sells plumbing for ships. They distribute valves, pipe, and fittings to vessels across the world, but specialize in supplying U.S. military ships. They pride themselves on speed, empathy, and hard work.

An Expediting and Accounting Assistant typically handles a combination of tasks related to both expediting production or material flow and supporting accounting functions. They ensure timely delivery of materials and parts while also assisting with financial record-keeping, vendor invoice processing, and other accounting duties.

Responsibilities

• Expediting Responsibilities:
  • Tracking and Monitoring: Following up on orders to ensure they are progressing according to schedule and meeting deadlines.
  • Communication: Keeping relevant parties informed about the status of orders, potential delays, and any issues that may arise.
  • Coordination: Working with various departments (purchasing, production, shipping, etc.) to facilitate the smooth flow of materials and parts.
  • Problem Solving: Identifying and resolving any issues that may cause delays or disruptions in the supply chain.
  • Documentation: Maintaining records of order progress, shipping information, and any relevant documentation.
• Accounting Responsibilities:
  • Data Entry: Accurately entering financial data into accounting systems.
  • Invoice Processing: Preparing, verifying, and processing invoices for payment.
  • Record Keeping: Maintaining organized and accurate financial records.
  • General Support: Providing administrative and clerical support to the accounting department.

Qualifications, Skills, and Key Competencies

• Experience with data entry, or administrative roles preferred.
• Proficiency in Microsoft Office and ERP systems.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.

General Skills

• Organization: Managing multiple tasks and deadlines effectively.
• Communication: Clearly communicating with various departments and stakeholders.
• Attention to Detail: Ensuring accuracy in financial data and documentation.
• Problem-Solving: Identifying and resolving issues related to both expediting and accounting.
• Computer Skills: Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
• Teamwork: Collaborating effectively with others in a team environment.

Potential Experience

• Prior experience in a similar role (e.g., expediting clerk, accounting assistant) is often preferred.
• Knowledge of accounting principles and procedures: is essential.
• Familiarity with accounting software (e.g., SAP) is a plus.

Application Disclaimer: Please Read Before Proceeding

To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.

Voice/Video Recording is REQUIRED

Your application cannot be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will automatically disqualify.

Mandatory Knockout Questions

Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.

Apply Wisely

To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.

Check Your SPAM Folder

All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.

We appreciate your interest and look forward to reviewing your application!