Remote IP Administrator

G2 Legal Limited; Remote; GBP 35,000 - 45,000; Full time

Job summary

A respected intellectual property firm in the UK is seeking a full-time Intellectual Property Administrator to join their experienced team. The role involves managing IP communications and supporting patent processes. Ideal candidates have 2-3 years of relevant experience and strong attention to detail. A CIPA Administrator or IPPC qualification is preferred. This opportunity offers a structured environment and the chance to grow within a collaborative team.

Qualifications

• 2-3 years' experience in a similar IP administration or formalities role.
• Good working knowledge of IP formalities and administration.
• Ability to work independently and collaboratively.

Responsibilities

• Managing incoming IP-related communications from multiple sources.
• Maintaining and monitoring critical deadlines.
• Updating and managing data on an IP records system.

Skills

Attention to detail

Verbal communication

Written communication

IT skills (MS Office, Outlook)

Education

CIPA Administrator or IPPC qualification

Tools

Patricia® records system

Document Management System (DMS)

Job description

Remote IP Administrator

My client is a modern and well-regarded intellectual property firm with a strong reputation for quality, collaboration and a progressive working culture. The firm combines high professional standards with a flexible, technology-enabled approach to working, offering a supportive environment for IP professionals to develop and progress their careers.

The Role

The firm is looking to appoint a full-time Intellectual Property Administrator to join an experienced records and formalities team. This is a busy and varied role, well suited to someone with a solid grounding in IP administration who enjoys working in a structured, deadline-driven environment as part of a close-knit team.

Key Responsibilities

• Managing incoming IP-related communications from multiple sources
• Maintaining and monitoring critical deadlines
• Updating and managing data on an IP records system
• Supporting patent and design renewals processes
• Handling grant formalities, validations and reporting
• Liaising with colleagues to ensure accuracy and compliance across records

Requirements

• 2-3 years' experience in a similar IP administration or formalities role
• CIPA Administrator or IPPC qualification
• Good working knowledge of IP formalities and administration
• High level of attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to work independently and collaboratively
• Strong IT skills, including MS Office and Outlook

Desirable Experience

• Exposure to renewals and/or validations work
• Experience using the Patricia® records system
• Familiarity with a Document Management System (DMS)