Registrar

East Lothian Council; Haddington; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A local council in Scotland is seeking a highly organized and customer-focused individual for the role of Registrar. This role involves recording significant life events and conducting ceremonies under Scottish law. Ideal candidates will possess strong organizational skills, empathy, and a relevant educational background. The position offers flexibility in working hours and a supportive work environment aimed at assisting individuals during important life moments.

Qualifications

• Minimum of National 4 English/Maths or equivalent.
• Must complete two years of study for registration certification.
• Full current driving license desirable.

Responsibilities

• Register births, deaths, marriages, and civil partnerships.
• Conduct and officiate civil ceremonies.
• Verify legal documentation and issue official certificates.
• Provide public advice on registration processes.

Skills

Customer-focused

Organisational skills

Empathy

Attention to detail

Education

National 4 English/Maths or equivalent

Certificate of proficiency in Law and Practice of Registration in Scotland

Job description

Vacancy Information

The salary advertised is full time (35 hours per week). Part-time hours will be pro-rated accordingly.

Hourly rate of pay: £16.14 - £17.24

Days And Hours Of Work

Monday - Friday, 09:00-17:00

Days of working are negotiable, starting and finishing times are flexible, and flexi time is applicable.

To start 19th January 2025.

Applications for Part-Time Basis

Applications will be accepted from those wishing to be considered for this role on a part-time basis. If you are applying for this role on a part time basis, please tell us in the Additional Information section of the application form.

We are seeking a highly organised and customer-focused individual to join our Registration Service team. As a Registrar, you will play a vital role in recording life events and delivering statutory services under Scottish law, including the Registration of Births, Deaths and Marriages (Scotland) Act 1965 and related legislation.

This is a rewarding position where you will support individuals and families during significant life moments, ensuring accuracy, professionalism, and compassion.

Key Responsibilities

• Register births, deaths, marriages, and civil partnerships in accordance with legal requirements.
• Conduct and officiate civil marriage and civil partnership ceremonies at the Registration Office and approved venues.
• Carry out citizenship ceremonies and other non-statutory ceremonies.
• Verify and process legal documentation, ensuring compliance with statutory procedures.
• Issue official certificates and maintain accurate records using the Forward Electronic Registration system (FER).
• Provide advice and guidance to the public on registration processes and legal preliminaries.
• Handle sensitive situations with empathy and discretion.

Home / Hybrid Working Consideration

Applications for home or hybrid working will be considered for this post in accordance with East Lothian Council's Home Working and Worksmart Policies which can be found here. Home or hybrid working options can be discussed with candidates invited for interview.

Please Note

All home/hybrid workers must live in the UK. Where an application for home-working is supported, it will be subject to a satisfactory trial period. Employees will be expected to attend Council offices for the duration of induction, and be on site in East Lothian workplaces, as required. Employees with a hybrid working arrangement in place will be office based and able to work from home, with permission, on an ad hoc basis.

Job Details

To support the delivery of front line registration services including Registration of Births, Deaths, Marriages, Civil Partnership Ceremonies, Citizenship Ceremonies and Burial Administration.

Please download the Job Outline/Person Specification (available under Job Attachments) for the full range of tasks and duties associated with this job. You must refer to these in order to complete the application form. You must ensure you meet every essential criteria stated on the Person Specification to be considered for interview.

The East Lothian Way - values and behaviours we expect our employees to demonstrate in everyday work. Should you be invited to interview, you may be asked questions based on these behaviours. Please refer to the document via the link to familiarise yourself with them.

Job Requirements

Relevant Qualifications

Educated to a minimum of National 4 English/Maths or Literacy/Numeracy or Intermediate 1 Communication/Numeracy or SVQ1/Standard Grade General level English/Math.

The job holder is required to undertake two years of study to achieve a Certificate of proficiency in the Law and Practice of Registration in Scotland.

Driving Licence

A full current driving licence is desirable for this post.

Level 1 Disclosure Clearance

This role requires Level 1 Disclosure Clearance to allow access to the Public Sector Network. ELC will submit a Police Act Disclosure application on behalf of the preferred candidate and receipt of the subsequent certificate will be required prior to commencement.

Please Note

If you have spent more than 3 months working or living outwith the UK in the last 5 years then you will also be required to present a copy of an overseas criminal record check. Details of how to apply and contact details can be found on the GOV.UK website.

Additional Information

For additional East Lothian Council employment information please click on the following link: https://www.eastlothian.gov.uk/nonteachinginfo

If you have any difficulties creating an account on MyJobScotland or applying for this post please contact the MyJobScotland support team via this link.

If you require further information about this vacancy, please call , or email us on

Please note: We do not accept CVs

We do not accept CVs (either electronically or by mail). All our vacancies must be applied for by fully completing the on-line application form. Although there is an import data from my CV function on MyJobScotland, this only imports very limited data and should not be relied upon to complete the application form. If, for example, due to a disability, you are unable to complete the on-line application form, you can contact us for a paper application via the telephone number or email address above.