Receptionist / Administrator

The Growth Company; Sheffield; On-site; GBP 40,000 - 60,000; Full time

Job summary

A community support organization in Sheffield is seeking a proactive Receptionist / Administrator to provide support in a welcoming environment for participants. The role involves strong IT and organizational skills to assist individuals facing barriers to employment. Ideal candidates will possess excellent customer service abilities and be adept at managing multiple tasks efficiently. This is an opportunity to make a lasting difference in the community while ensuring participants receive necessary assistance.

Qualifications

• Experience working with participants facing barriers to employment.
• Excellent customer service and organizational skills required.
• Proficient in Microsoft Excel and Word.

Responsibilities

• Act as the point of contact at the hub for participant inquiries.
• Assist participants with access and use of hub facilities.
• Keep accurate records of all participant interactions.

Skills

Customer service skills

Organizational skills

Microsoft Excel

Microsoft Word

Computerized management information systems

Diary management

Attention to detail

Job description

Receptionist / Administrator

The Growth Company's (GC) Justice Services has an exciting opportunity for a Receptionist / Administrator within our Creating Future Opportunities (CFO) Evolution Programme to provide reception / administration support in our Community Based Activity Hub.

We are looking for a proactive and customer-focused individual to act as the welcoming face of our CFO Evolution contract. This role combines strong IT and administrative skills with excellent customer service to ensure participants receive the support they need in a friendly and professional environment.

We help to make a lasting difference to the lives of people throughout the North of England and beyond, by supporting individuals to gain meaningful employment. Our highly skilled advisers and keyworkers work with a range of individuals; from people who have found themselves recently out of work, to those with complex barriers such as physical disabilities, mental ill-health, Benefit and debt.

Key Responsibilities:

• Act as the single point of contact at the hub, assisting participants with access and use of facilities, and providing a welcoming, friendly, and supportive environment.
• Diagnose and quickly resolve access issues to minimise participant dissatisfaction and downtime.
• Take ownership of queries and problems raised by participants regarding hub facilities.
• Be fully aware of the hub content and programme of interventions and support provided by partners.
• Escalate issues and involve support workers and the Hub Manager as needed to resume service quickly.
• Coordinate incoming and Through-The-Gate referrals as appropriate.
• Handle day-to-day office maintenance tasks, including post, room bookings, paperwork processing, and diary management.
• Keep accurate records of all participant referrals and interactions on systems like CATs+ and manual paperwork.

About You:

• Experience of working in an environment where there are participants with multiple barriers to progression, employment, training and education would be an advantage.
• Act as the single point of contact at the hub for any participant; assisting with access and use of hub facilities, being welcoming, friendly and supportive.
• Must have good customer service skills, good organisational skills and excellent IT skills.
• Well-developed IT skills, including the understanding of computerised management information systems, spreadsheets, diary management and email.
• Have a flexible approach to work, including a willingness to work occasional unsociable hours.
• Be able to take clear and accurate minutes for a variety of meetings.

Skills Required:

• Excellent customer service skills with a professional and approachable manner.
• Strong organisational skills and ability to manage competing priorities effectively.
• Microsoft Excel (strong skills essential).
• Microsoft Word.
• Computerised management information systems.
• Diary management and email systems.
• Ability to take clear and accurate minutes for a variety of meetings.
• Flexible approach to work, including willingness to work occasional unsociable hours.
• Keen eye for detail and accuracy in all tasks.

At GC, safeguarding the welfare of all individuals including vulnerable adults and young people is a top priority, and we expect all staff to uphold this standard. All appointments follow Safer Recruitment Procedures, including a DBS check carried out by Due Diligence Limited (DDC Ltd), at no cost to the successful candidate.

Please note: It is a legal offence to apply for a role involving regulated activity if you are on the Barred List.

We are committed to increasing workforce diversity and offer a guaranteed interview to applicants who meet the essential criteria and either have a disability or are from a diverse ethnic community. If this applies to you, you can request consideration under this scheme during the application process. Your request will be shared only with the Hiring Manager and Internal Recruitment Team.

We are currently unable to provide sponsorship for work permits or visas. Therefore, we can only consider candidates who already have the legal right to work in the UK.