Receptionist & Administration Assistant

Boutique Care Homes; United Kingdom; On-site; GBP 20,000 - 25,000; Full time

Job summary

A renowned care home provider in the UK is seeking a Receptionist & Administration Assistant to be the first point of contact for visitors and provide essential administrative support. Responsibilities include managing the reception area, assisting HR documentation, and fostering effective communication among departments. The ideal candidate will have excellent interpersonal skills and proficiency in office software, along with a strong organizational ability. Join us to make a positive impact on residents' lives!

Benefits

Competitive salary

Company pension

Free team lunches

Free on-site parking

Employee counselling support

Refer a friend incentive

Quarterly recognition awards

Long service awards

Qualifications

• Friendly and approachable demeanor is essential.
• Proficiency in word processing and spreadsheet applications.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Provide front of house support and first point of contact.
• Manage telephone and visitor inquiries professionally.
• Assist with HR documentation and administration tasks.

Skills

Excellent communication and interpersonal skills

Proficiency in using office software

Strong organisational and multitasking abilities

Attention to detail

Ability to maintain confidentiality

Job description

Overview

Join Our Team as a Receptionist & Administration Assistant at Keymer Hall Care Home by Boutique Care Homes!

Brand new home opening November 2025. Recruitment open day on Tuesday 23rd September at Kings Weald Community Centre, Burgess Hill. For more information and to book your space, contact [e-mail].

About Boutique Care Homes

As the care home’s Receptionist & Administration Assistant, you will serve as the first point of contact for visitors, residents, and team members. Your role is pivotal in creating a welcoming and professional environment within the care home. In addition to managing the reception area, you will provide essential administrative support to ensure the efficient operation of the care home.

Why Boutique Care Homes?

• Competitive salary
• Company pension
• Free team lunches*
• Free on-site parking*
• Free employee expert counselling & support from qualified advisors, 24 hours a day, 7 days a week
• Refer a friend incentive scheme
• Blue Light Card discounts
• BCH quarterly recognition awards
• Long service awards

Job Description

As Administrator your role is to maintain the utmost professionalism in administering our business, working hand in hand with the Home Manager to ensure the seamless operation of the care home while achieving our overarching business goals and objectives. You will take on the role of front of house support, collaborating with our receptionist to create a welcoming and compassionate first point of contact for visitors and telephone enquiries. Through your presence, we will project a professional and caring image that embodies the essence of our Home.

Your responsibilities extend to fostering a strong partnership with our Head Office team. You will proactively communicate all matters pertaining to the care home, ensuring that Head Office remains well-informed and connected to the home operations. Your contributions will play a pivotal role in maintaining a harmonious flow of information between our local team and the wider organisation.

Key Responsibilities

• In our care home, different departments work harmoniously together and communication is of vital importance. All departments must work together seamlessly to provide comprehensive care to residents. Effective internal communication fosters coordination and collaboration among these departments, ensuring that everyone is on the same page and working towards common goals.
• Answer the telephone in a business-like and professional manner.
• Meeting and welcoming all visitors with a smile and warm welcome.
• Assisting with completion of show arounds when potential residents make enquiries as directed by the Home’s Admissions Manager / Home Manager.
• Have a full understanding of the Home’s recruitment and selection policy and follow the company’s Recruitment Process for all new starters.
• Timely completion of all HR associated documentation including offer letters, contracts, disciplinary/appeals notes, maternity documentation, sickness documentation, DBS & ISA checks and written references.
• Be responsible for ensuring an effective front of house service.
• Attend to daily correspondence and all other administration using word processing and spreadsheet packages as appropriate.
• Assist with note taking during meetings following company standards.
• Photocopying and scanning.
• Full working knowledge of the electronic system to upload enquiries, enter residents’ personal information and maintain up to date resident details.
• Be aware of the CQC Standards.

Skills, Qualifications & Experience

• Excellent communication and interpersonal skills, with a friendly and approachable demeanour.
• Good people & relationship building skills.
• Clear, methodical working approach.
• Positive work ethics.
• Proficiency in using office software and equipment, including word processing, spreadsheet, and email applications.
• Strong organisational and multitasking abilities.
• Attention to detail and accuracy in record-keeping and data entry.
• Sensitivity to the needs and concerns of residents and their families.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to organise and prioritise workload.
• Ability to work using own initiative.
• Ability to work under pressure and meet deadlines.

If you’re ready to make a difference and help us make a positive impact on the lives of our residents, apply today by submitting your CV!