Purchasing Assistant

Vital Energi; Lancashire; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leader in energy solutions is seeking a proactive Purchasing Assistant to enhance their Procurement Team. This role involves supporting day-to-day purchasing activities, processing orders, managing inventory, and analyzing procurement data. Ideal candidates will have strong organizational and communication skills, attention to detail, and proficiency in Microsoft Excel. This position is an excellent opportunity to grow within a dynamic environment, contributing to effective procurement operations.

Qualifications

• Experience in purchasing, procurement, or administrative role preferred.
• Strong attention to detail and organizational skills are essential.
• Ability to work collaboratively in fast-paced environments.

Responsibilities

• Assist procurement team with daily operational tasks and supplier communications.
• Input purchase orders accurately into the system.
• Monitor stock levels and support inventory reconciliation.
• Generate and maintain procurement reports and analyze purchasing trends.

Skills

Attention to detail

Organizational skills

Communication skills

Collaboration

Proficiency in Microsoft Excel

Tools

Microsoft Excel

ERP systems

Job description

Role Overview

We are seeking a proactive and detail-oriented Purchasing Assistant to support our Procurement Team in the smooth execution of day-to-day purchasing and supply chain activities. This role is ideal for someone with strong administrative skills, a keen eye for data accuracy, and an interest in procurement operations.

Key Responsibilities

• Procurement Support: Assist the procurement team with daily operational tasks including supplier communications, documentation, and follow‑ups.
• Order Processing: Input purchase orders accurately into the system and ensure timely processing and tracking.
• Inventory Management: Monitor stock levels, support inventory reconciliation, and help maintain optimal inventory levels.
• Data Reporting & Analysis: Generate and maintain procurement reports; assist in analysing purchasing trends and supplier performance.
• Administrative Duties: Perform general administrative tasks such as filing, document control, and scheduling meetings.
• Report Analysis: Support the team in interpreting procurement data to identify cost‑saving opportunities and process improvements.
• System Maintenance: Ensure procurement systems and databases are kept up to date with accurate information.

Skills & Qualifications

• Previous experience in a purchasing, procurement, or administrative role (preferred but not essential).
• Strong attention to detail and organisational skills.
• Proficiency in Microsoft Excel and other reporting tools.
• Ability to work collaboratively in a fast‑paced environment.
• Excellent communication and interpersonal skills.
• Familiarity with inventory management or ERP systems (desirable).