Purchase Ledger Manager

NLB Solutions; Caddington; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading recruitment agency is seeking a Purchase Ledger Manager in Caddington, England. This role involves managing a team of purchase ledger clerks, reconciliations, and ensuring timely supplier payments. The ideal candidate should have strong team management and IT skills while aiming for process improvements. This position offers excellent work-life balance and a supportive work environment.

Qualifications

• Experience of managing a team of purchase ledger clerks.
• Excellent written and verbal communication skills.
• Previous experience in a busy work environment.
• Strong IT skills.

Responsibilities

• Manage the output for a team of purchase ledger clerks.
• Conduct reconciliations and payment runs.
• Ensure timely and accurate handling of supplier invoices.
• Oversee monthly supplier statement reconciliations.
• Conduct performance management and reviews.

Skills

Team management

Communication skills

Excel proficiency

Commercial awareness

Process improvement

Job description

Overview

NLB Solutions are working with a large business in Luton who are looking for a Purchase Ledger Manager that is able to deal with managing the output for a team of purchase ledger clerks that are well established. The role will involve reconciliations, payment runs and all areas of the purchase ledger work. This is a business that offers an excellent work life balance whilst in the office for all working hours. The company has all staff back in the office as they feel that the business benefits from the full interaction of the staff. They have expanded the amount of office space that is available for finance team to work in. They do have a very supportive management team and are looking for someone that is able to help develop staff in the future.

Duties

1. Supplier invoices are scanned, distributed, processed and allocated for authorisation on the system on a timely basis.
2. Ensure accurate recovery of input VAT
3. Management of the invoice authorisation process
4. Timely and accurate passing of invoices as applicable
5. Communicate unauthorised invoice position weekly
6. Timely resolution of supplier queries
7. Monthly supplier statement reconciliations
8. Dealing with and resolving any account anomalies as they arise
9. Monthly / mid monthly supplier payment runs in accordance with timetable
10. Ad hoc supplier payments, as applicable
11. Minimise unapproved invoices
12. Timely closure of purchase ledger at month end in accordance with management accounts deadline
13. Formal monthly review of aged creditors
14. Management and creation of new supplier accounts and master creditors in accordance with group policy
15. Dealing with supplier telephone queries
16. Produce manual cheques when required and immediately post on the system
17. Liaising with stakeholders to resolve any issues
18. Updating and maintaining Excel spreadsheets
19. Keep filing organised and up to date
20. Management and control of purchase ledger team
21. Performance management and review
22. Annual appraisal and regular one to one reviews
23. Internal audit compliance

Person Spec

1. Experience of managing a team of purchase ledger clerk
2. Excellent communication skills written and verbal
3. Must have worked in a busy environment
4. Commercially aware
5. Excellent IT skills
6. Desire to improve processes