Purchase Ledger Clerk

Caretech; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading healthcare firm based in Uxbridge is seeking an experienced Purchase Ledger Clerk for a full-time, hybrid work role. The successful candidate will play a crucial role in processing supplier invoices, managing relationships, and ensuring financial operations are efficient. Candidates should have a minimum of 3 years’ experience in a similar role, with strong organisational skills and proficiency in Microsoft Excel. This position offers a competitive salary and the chance to work in a supportive team environment.

Qualifications

• Minimum 3 years’ experience in a Purchase Ledger role.
• Experience working in a large, multi-site environment.
• Experience with accounting software like SAP Concur is desirable.

Responsibilities

• Process supplier invoices accurately and within agreed payment terms.
• Manage and resolve supplier invoice queries.
• Build and maintain strong working relationships with suppliers.
• Support ad hoc finance duties as required.

Skills

Strong numeracy skills

Organisational skills

Strong communication skills

Problem-solving skills

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Purchase Ledger Clerk

Salary: £30,000 per annum; Location: Uxbridge (Hybrid Working Model); Contract: Full-time, Permanent

About the Role

We are seeking an experienced Purchase Ledger Clerk to join our Finance team based in Uxbridge, working on a hybrid basis. Reporting to the Purchase Ledger Supervisor, you will play a key role in ensuring the accurate and timely processing of supplier invoices, maintaining strong supplier relationships, and supporting efficient financial operations across the business.

This role requires a proactive, organised individual who thrives in a fast‑paced environment and is committed to delivering a high level of service to internal and external stakeholders.

Key Responsibilities

• Process supplier invoices accurately and within agreed payment terms, ensuring correct coding and authorisation.
• Manage and resolve supplier invoice queries, keeping suppliers and internal stakeholders informed.
• Escalate issues or concerns to the Senior Purchase Ledger Clerk where appropriate.
• Set up new supplier accounts and maintain existing supplier records.
• Build and maintain strong working relationships with suppliers.
• Reconcile supplier statements monthly and request missing invoices as required.
• Maintain and manage direct debit supplier accounts.
• Monitor and manage multiple shared mailboxes, responding to queries in a timely manner.
• Provide accurate and timely information to the wider Accounts team and business.
• Assist with the annual audit process, including providing requested samples.
• Work in line with agreed KPIs and company policies and procedures.
• Support ad hoc finance duties as required.

Personal Attributes

• Aligned with our core values: care, honesty, openness, drive and commitment.
• Able to work under pressure and effectively prioritise workloads.
• Highly organised and adaptable, with the ability to meet strict deadlines.
• Proactive problem‑solver with strong initiative.
• Confident and clear communicator.
• Resilient, hardworking and motivated by challenges.
• A collaborative team player, willing to go above and beyond when needed.

Skills & Experience Essential

• Strong numeracy skills.
• Minimum 3 years’ experience in a Purchase Ledger role.
• Experience working in a large, multi-site, multi-cost centre environment.
• Strong organisational and prioritisation skills.
• Self‑motivated with the ability to work effectively within a team.
• Competent IT skills, including Microsoft Excel (VLOOKUPs), Word and PowerPoint.
• Excellent verbal and written communication skills with both internal and external stakeholders.

Desirable

• PLC experience.
• Coldharbour system experience.
• SAP Concur experience.

Please note: this job description is not exhaustive and may evolve as the role develops.