Purchase Ledger Administrator (18 Month Fixed Term Contract)

Grosvenor Group; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading real estate firm in Greater London seeks a Purchase Ledger professional to ensure efficient processing of supplier invoices and payment runs. The role involves working closely with finance and suppliers, requiring attention to detail, problem-solving skills, and a positive attitude. The successful candidate will contribute to ongoing improvements within a collaborative team environment. Flexibility is emphasized with a hybrid working model. An 18-month fixed-term role provides a chance to enhance your finance skills.

Qualifications

• Preferably experience in Purchase Ledger or other Finance based role.
• High level of attention to detail and ability to problem solve.
• Ability to balance high volume and high accuracy processing.

Responsibilities

• Initial validation of invoices received.
• Processing and monitoring of VoyagerP2P workflows.
• Reconcilling supplier statements and reminders.
• Overseeing and submitting weekly payment runs.
• Reviewing suspense accounts.
• Investigating supplier and business queries through email and telephone.

Skills

Attention to detail

Problem-solving

High volume processing

Positive attitude

Approachability

Job description

Purpose of role

This role sits within the Purchase Ledger Team, which forms part of the wider Operational Finance Team and delivers a shared finance service across the Grosvenor business. The purpose of the role is to provide an accurate, efficient, and reliable purchase ledger, payment, and reporting service that supports both internal stakeholders and external suppliers.

As part of the role, you will be responsible for processing supplier invoices through the purchase ledger system, ensuring workflows are reviewed, progressed, and cleared down in a timely manner to meet payment deadlines. You will also play a key role in progressing and managing payment runs, ensuring payments are prepared, reviewed, and released accurately and on time, in line with internal controls and approval processes.

The role involves regular interaction with teams across the business, providing exposure to different operational areas and the opportunity to build strong working relationships. You will work closely with experienced finance professionals, develop your technical skills, and contribute to the continuous improvement of purchase ledger processes within a collaborative and supportive environment.

Key responsibilities

• Initial validation of invoices received

• Processing and monitoring of VoyagerP2Pworkflows

• Reconciling supplier statements and reminders

• Overseeing andsubmittingweekly payment runs

• Reviewing suspense accounts

• Investigating supplier and business queries through email and telephone

• To achievethisit will be necessary to:

• Work closely with therest of the Purchase Ledger Team

• Follow team processes

• Monitor all lines of communication with the business and external suppliers closely and respondingin a timely manner

Key relationships in this roleare:the Finance team, Grosvenor staff using the P2P system, allsuppliersand Grosvenor procurement team.

Key requirements

• Preferably experience in Purchase Ledger or other Finance based role

• High levelof attention to detail and ability to problem solve

• Ability to balance high volume and high accuracy processing

• Positive and pro-active attitudeand a willingness to help the teamand take direction

• Approachable and friendly persona

• The successful candidate must be aligned with the Business Principles of:

• There is only one team at Grosvenor

• We go out of our way to build long term, straight forward relationships

• We focus on financial sustainability as the guarantee of future success

• We always deliver on our commitments

• We are rigorous,thoroughand efficient

• We act responsibly and deliver a positive impact on the communities we serve

We know flexibility is important and take a hybrid approach to working, please contact us for further details.

Grosvenor is proud to be a Disability Confident Committed employer. If you would like to speak with us for more detail, please contact [e-mail]

We want you to have every opportunity to show us your strengths. There are adjustments available for our process, please contact us on [e-mail] to discuss.

18 month fixed term opportunity.

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