Public Inquiries Archivist

Government Digital & Data; Bristol; On-site; GBP 30,000 - 40,000; Full time

Job summary

A government department in the United Kingdom is seeking a professional to manage archival processes and support digital records management. Responsibilities include overseeing the acquisition, cataloging, and disposal of records as well as providing e-discovery and search services. Ideal candidates will have knowledge of eDiscovery in digital environments and strong problem-solving abilities. The position requires teamwork and offers flexibility with a minimum time requirement at the principal workplace.

Qualifications

• Familiar with archival processes, digital record acquisition, and disposal.
• Experience in eDiscovery environments like Google or Microsoft.
• Ability to manage and prioritize a wide range of tasks.
• Self-starter with strong teamwork skills.

Responsibilities

• Deliver processes for acquisition, selection, and storage of records.
• Provide e-discovery and search services.
• Assist in systematic digital information disposal.
• Respond to Freedom of Information requests and inquiries.
• Support knowledge management and library services.
• Train and assist senior leaders and teams.

Skills

Archival processes knowledge

eDiscovery in Google or Microsoft

Task management and prioritization

Teamwork

Job description

Responsibilities

• Delivering processes of acquisition, selection, cataloguing, storage and transfer of records as part of our Digital Archive Service;
• Providing e-discovery and search services;
• Reviewing and analysing information to identify digital records of long-term value;
• Assisting with systematic digital information disposal;
• Responding to Freedom of Information requests and other statutory information requests, including Public Inquiries, police investigations;
• Supporting and developing our shared Research and Library Service;
• Assisting with developing knowledge exploitation of the department's corporate memory;
• Providing training, professional assistance and expertise to senior leaders and other internal teams;
• Working with the Cabinet Office Public Records and Archives team and The National Archives;
• Working with technical teams to assist in the delivery of services;
• Creating supporting documentation for any developed processes.

Key Role

This role will have line management responsibilities for one HEO.

This role sits in a team that provides knowledge management, archival, search and library services to the department's business areas. A key part of the team's function is to review information for value through regular processes of disposal and archiving information of historic interest or of value to the department's corporate memory.

Play a leading role in developing relationships and thinking about how to manage and organise digital records and archives.

Qualifications

• Familiar with archival processes such as digital record acquisition, transfer, appraisal and disposal, cataloguing and search;
• Experience in eDiscovery in a Google or Microsoft environment;
• Ability to manage and prioritise a range of tasks;
• Self-starter; strong team worker;

Behaviours

• Managing a Quality Service
• Making Effective Decisions
• Changing and Improving

Location

Bristol, Glasgow, Manchester, Newcastle-on-Tyne, York, London, England, United Kingdom.

A minimum 60% of your working time should be spent at your principal workplace. Although requirements to attend other locations for official business will also count towards this level of attendance.