Property Administrator

Digital Realty; City of Westminster; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading technology firm in the City of Westminster is seeking a Property Operations Administrator to support the management and maintenance of office spaces. The role involves administrative support, coordination with vendors, and ensuring compliance with organizational standards. Ideal candidates will have strong organizational and communication skills, along with experience in a similar environment. This position offers an inclusive work environment and opportunities for professional development.

Benefits

Development opportunities

Inclusive work environment

Qualifications

• Previous experience providing administrative support, preferably in a similar environment.
• Efficiently manage office tasks and utilize relevant software.
• Basic financial understanding to handle financial tasks.

Responsibilities

• Maintain organized contract tracking and ensure accurate records.
• Assist the Property Manager in management of various operational tasks.
• Ensure proper documentation of all vendor contracts and related communications.

Skills

Administrative Support

Effective Communication

Organizational Skills

Attention to Detail

Customer Service

Team Collaboration

Job description

Overview

Job Category: Portfolio Operations

The Property Operations Administrator works closely with the Property Manager to support the comprehensive management and maintenance of Digital Realty's Non-White Space areas including non-DC buildings and Digital Realty owned office spaces and supports the Site Operations team with various administrative tasks. This role involves providing crucial administrative and organizational assistance to ensure the seamless daily operations of sites, office buildings and exterior surfaces. The Property Operations Administrator plays a key role in implementing Digital Realty standards, policies, and procedures within their designated property or portfolio.

Responsibilities

• Vendor Contract Administration
• Maintain organized contract tracking for detailed lists and centralized database
• Ensure accurate and up-to-date records for easy retrieval
• Collaborate with Property Manager to address deviations promptly
• Assist in monitoring vendor contract compliance with Global standards
• Collaborate in managing Vendor KPIs for Non-White Space
• Operational Support
• Assist the Property Manager in the management of Digital Realty\'s Non-White Space areas including non-DC buildings and Digital Realty owned office spaces
• Provide administrative oversight for purchase orders of Site Operations, receipting, and invoicing
• Liaise with finance, providing input to ensure accuracy and compliance in financial transactions
• Assist in ensuring the effective management of the purchase order process for vendors
• Support in overseeing and coordinating the purchase of all office goods and services
• Organize site access as required including vendors, contractors, third party suppliers etc
• Document Management
• Ensure proper documentation of all vendor contracts, COIs, and related communications
• Support the Property Manager in maintaining a well-organized and accessible filing system
• Qualifications and Skills
• Previous experience providing administrative support, preferably in a similar environment
• Efficiently manage office tasks and utilize relevant software
• Effective Communication: Clear and concise communication with team members, vendors, and proprietors
• Organizational Skills: Prioritize tasks and maintain an organized work environment
• Attention to Detail: Ensure accuracy in reports, documentation, and data entry
• Customer Service: Professionally assist with internal and external customer queries and provide support
• Adaptability: Flexibility in handling changing priorities and tasks
• Team Collaboration: Collaborate effectively with colleagues and support team goals
• Basic Financial Understanding: Handle basic financial tasks and support budget-related activities
• Problem-Solving: Identify and propose practical solutions; escalate issues appropriately
• Initiative: Proactively approach tasks and take on additional responsibilities as needed

About Us / What we offer

Digital Realty brings companies and data together by delivering the full spectrum of data center, colocation and interconnection solutions. PlatformDIGITAL, the company\'s global data center platform, provides customers with a secure data meeting place and a proven Pervasive Datacenter Architecture (PDx) solution methodology for powering innovation and efficiently managing Data Gravity challenges. Digital Realty gives its customers access to the connected data communities that matter to them with a global data center footprint of 300+ facilities in 50+ metros across 25+ countries on six continents. To learn more about Digital Realty, please visit digitalrealty.com or follow us on LinkedIn and Twitter.

What we can offer you

Our rapidly evolving business sector offers the opportunity to be part of a courageous and passionate team who work together to understand and meet the changing needs of our global customers. Join us and you\'ll be part of a supportive and inclusive environment where you can bring your whole self to work. You\'ll have development opportunities to build a rewarding and successful career with us. We are committed to safety and a culture of care, with a focus on safeguarding lives, assets, and data. This is an exciting time to join our business, so apply now and make your mark on our future.