Project Support Specialist

Earthstream; Bodmin; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading utilities support firm in Bodmin is searching for a Project Support Specialist to provide crucial administrative and analytical support to the Projects team. Responsibilities include maintaining project documentation, managing data logs, and assisting with financial data collection. Strong organizational skills and proficiency in Microsoft Office Suite are essential. This role is vital in ensuring project managers can deliver effectively while maintaining governance and compliance.

Qualifications

• Strong administrative and organisational skills with excellent attention to detail.
• Experience in project support, PMO, or a similar administrative/project environment.
• Proficiency in Microsoft Office Suite and familiarity with project management software/tools.
• Strong numeracy and ability to handle financial data accurately.
• Good communication and interpersonal skills, able to work with stakeholders at all levels.
• Proactive approach with the ability to prioritise workloads and meet deadlines.

Responsibilities

• Maintain and update project documentation, registers, and logs.
• Own and maintain project RAAIDD logs.
• Input, track, and update project performance data.
• Collect, validate, and input financial data.
• Support project assurance reviews and compliance evidence.

Skills

Strong administrative and organisational skills

Experience in project support or similar

Proficiency in Microsoft Office Suite

Strong numeracy

Good communication skills

Proactive approach

Tools

Microsoft Office Suite

Project management software/tools

Job description

Overview

Role: Project Support Specialist. The Project Support Specialist will provide essential administrative and analytical support to the Projects team across a portfolio of HV Cabling, Overhead Line and Substation schemes. The role focuses on maintaining accurate project documentation, managing key data logs, supporting project assurance processes, and ensuring timely collection and input of project and financial information. This position plays a critical role in enabling project managers to deliver effectively by ensuring governance, compliance, and data integrity across the portfolio.

Responsibilities

• Administrative Support: Maintain and update project documentation, registers, and logs in line with client standards; provide general administrative support to the project team and ensure smooth day-to-day operations.
• RAAIDD Log Management: Own and maintain project RAAIDD (Risks, Assumptions, Actions, Issues, Decisions, Dependencies) logs. Ensure entries are up to date, accurate, and reviewed regularly with project managers.
• Project Management Data: Input, track, and update project performance data in project management systems. Support reporting processes by preparing accurate, timely data for dashboards, status reports, and governance reviews.
• Financial Data: Collect, validate, and input financial data in accordance with corporate processes. Support cost tracking, budget monitoring, and financial forecasting activities. Liaise with finance colleagues to ensure alignment of project spend and reporting.
• Project Assurance & Governance: Support project assurance reviews by providing accurate data, documentation, and compliance evidence. Monitor adherence to project delivery frameworks and escalate gaps where appropriate. Assist with preparing materials for audits, stage gate reviews, and assurance checks.

Skills & Experience Required

• Strong administrative and organisational skills with excellent attention to detail.
• Experience in project support, PMO, or a similar administrative/project environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with project management software/tools.
• Strong numeracy and ability to handle financial data accurately.
• Good communication and interpersonal skills, able to work with stakeholders at all levels.
• Proactive approach with the ability to prioritise workloads and meet deadlines.

Desirable

• Knowledge of project management methodologies (e.g., PRINCE2, MSP, Agile).
• Previous experience in utilities, infrastructure, or regulated environments.